Special Assessment Coordinator - Utilities

Professional position responsible for providing high level fiscal and management oversight of the HC Utilities Department MSBU program ensuring compliance with Florida Statues and enabling County Ordinances and Resolutions adopted by the Board of County Commissioners; providing budgeting, accounting, and administrative support to the department’s senior management; provides backup with grants administration. The following statements describe the principal functions of this job and its scope of responsibility but shall not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including working in other functional areas to cover absences or relief, to equalize peak work periods, or otherwise to balance the workload.

• Manage the life cycle of the MSBU program including application intake, due diligence, public notices, ordinance adoption, project and budget oversight, rate resolution, assessment management, and funding close-out. 
• Advise and assist citizen inquiries in creating new and within existing MSBU districts. 
• Attend Homeowner Associations, Civic Organizations, and citizen group meetings as necessary regarding MSBUs. 
• Perform public records research and onsite/field inspections as required.
• Oversee the administration, implementation, adjustment, and documentation of preliminary and final non ad valorem assessment rolls for placement on yearly tax bills and communicate these changes to appropriate offices. 
• Provide annual budget analysis and revenue/expenditure projections for special assessment districts. Recommend and prepare budget amendments/resolutions as necessary. Provide fiscal management of project cost appropriation, invoice processing, and accounts receivable and payable functions as required. Partner with department and Purchasing staff for purchase orders, change orders, and invoice management. 
• Oversee preparation of bid and contract specifications, and related legal requirements for County projects involving MSBU districts and other HC Utilities Department functional areas. 
• Coordinate with County Engineering, outside consultants, public utilities, contractors and HOAs in planning and implementation of MSBU projects to ensure adherence to funding allocations. Review engineering specifications, property records, and plat maps ensuring compliance with ordinance. 
• Author and implement various MSBU guidelines, standard operating procedures, and improvement strategies in compliance with State and local rules.
• Disseminate MSBU project status updates via County’s MSBU website. 
• Assist in preparing various departmental financial status reports, including, but not limited to, MSBU reports, budget reports, and other ad hoc reports as requested by management. 
• Provide backup support for grants administration and compliance to ensure maximum reimbursement potential. 
• Provide assistance and backup support with the budget process including but not limited to development, data entry, MSBU budgets, etc. 
• Performs other reasonable related duties as assigned by immediate supervisor or other management personnel.

Emergency Response 
County employees are required to report for work during a state of emergency and are subject to recall around the clock for emergency response operations which may include duties other than those specified in this job description. Employees may request an exemption from this requirement by submitting the appropriate exemption form, subject to review and approval.

Minimum Qualifications

• Associate degree with major coursework in business, accounting, or another related field required.

• Minimum of five (5) years of experience in finance or governmental accounting field and business management or administration. 

A combination of education, training and experience may be substituted at the County's discretion.

Licenses, Certifications, or Registrations

• Must possess and maintain a valid Florida Driver’s License or must obtain within 30 days of establishing residency in Florida and be insurable by current insurance carrier, or valid Florida Identification Card is acceptable only for positions not required to drive a county vehicle.
• Must have or be able to obtain certification within three (3) months of employment in FEMA National Incident Management System (NIMS) courses:
  • IS-100.c: Introduction to the Incident Command System (ICS)
  • IS-200.b: ICS for Single Resources & Initial Action Incidents
  • IS-700.b: An Introduction to the National Incident Management System

Required Competencies

• Knowledge of
  • Geographic knowledge of the County.
  • Legal descriptions and property assessment methodology.
  • Principles and practices of project management.
  • Word processing, spreadsheets, database management. Considerable knowledge in accounting principles, practices and procedures, budget preparation and cost accounting reporting. 
  • Assessments (MSBU) methodology. 
• Ability to
  • Gain knowledge of office and departmental policies, County ordinances and Florida statutes. 
  • Speak in front of groups and /or the public. 
  • Express ideas clearly and concisely, orally and in writing. 
  • Read and understand aerial maps. 
  • Initiate research to properly apply assessment in situations which may be confusing or indirectly aligned with policies and guidelines and make impartial judgements.
  • Analyze facts and make independent and impartial interpretive judgment decisions within established guidelines. 
  • Develop proposed guidelines when needed. 
  • Initiative and creativity in solving problems. 
  • Create and maintain good working relationships with the public, local utilities, Constitutional Officers, and other County Departments. 

Physical Requirements/Work Environment

• Requires sitting most of the day.
• The job involves frequent lifting and carrying up to 10 pounds, and occasionally up to 20 pounds.
• The job requires frequent bending, twisting, and occasional squatting, climbing, kneeling, and balancing.
• The job requires the completion of tasks that involve simple grasping, pushing, pulling, fine manual manipulation, and typing.
• The job requires normal visual acuity and field of vision, depth perception and color vision, hearing, and speaking. 
• Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Pay Grade: 9
Salary Disclosure: Pay rates are based on policy, education, skill, experience level and internal equity.
 
VETERANS' PREFERENCE: Under Section 295.07, F.S., Chapter SSA-7, Hernando County BOCC provides to veterans, that preference in appointment will be given to preference-eligible applicants.

PLEASE REVIEW THE MINIMUM REQUIREMENTS ON POSTING AND COMMUNICATE HOW YOU MEET THE MINIMUM REQUIREMENTS IN YOUR APPLICATION/RESUME. MINIMUM REQUIEMENTS MUST BE MET TO BE CONSIDERED.
All applications will be carefully reviewed to evaluate qualifications and overall suitability for the position. The relevance, scope, and length of related work experience, training, and education outlined in the application and resume will be considered during the screening process. Selected applicants will be contacted to participate in interviews. Candidates are encouraged to clearly document all pertinent experience, including relevant knowledge, skills, or abilities gained outside of traditional employment, in the additional information section of the application.

Hernando County Board of County Commissioners (BOCC) is an Equal Opportunity Employer and does not discriminate on the basis of sex, race, color, religion, gender, orientation, national origin, age, marital status, veteran status, genetic information, pregnancy, disability, or any other protected characteristic as defined by law.
 
Hernando County is a Drug-Free workplace. All employees are subject to drug testing in accordance with Federal and Florida State Law. 
 
Applicants requiring reasonable accommodations as defined by the Americans with Disabilities Act, must provide notification to the BOCC in advance to allow sufficient time to provide an accommodation.