ASSISTANT MANAGER, GROUP CONTRACT

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The Assistant Manager – Quantity Surveying is responsible for preparing tender documents, evaluating tenders and making recommendations and prepare report for internal approval. Post contract works comprising of handling variation orders and final account.

Role Summary

The Assistant Manager, Group Contract supports the review of tender, contract, claim, variation, payment and final-account submissions. The role performs detailed document and cost checks, prepares analysis and review summaries, coordinates clarifications and ensures information is complete for Manager or Senior Manager assessment.

Key Outcomes

• Produces accurate and complete review analysis for assigned submissions.
• Identifies missing, inconsistent or unsupported contractual and cost information.
• Maintains timely and organised review records and trackers.
• Supports compliance with Group Contract policies, templates and documentation standards.
• Provides reliable information for management review and decision-making.

Key Responsibilities

Tender and Contract Support

• Review the completeness of tender documents, pricing schedules, scopes and supporting information.
• Compile tender clarifications and evaluation information.
• Check Letters of Award and contract documentation against approved requirements.
• Prepare review summaries for Manager assessment.

Claims and Variation Support

• Review supporting documents for claims, variations, EOTs and payment matters.
• Perform preliminary checks on contractual references, measurements and cost information.
• Compile outstanding items and clarification requirements.
• Support preparation of recommendation papers and review reports.

Documentation and Compliance

• Maintain review files, trackers, registers and supporting records.
• Check that submissions use approved templates and contain the required supporting documents and approvals.
• Support audit and compliance reviews.
• Follow up on outstanding documents and stakeholder actions.

Reporting and Coordination

• Prepare contract-status, claim, variation and final-account review summaries.
• Coordinate with BU Contract Administration, consultants and internal teams to obtain information.
• Highlight material discrepancies or risks to the Manager.
• Ensure assigned reviews are completed within the required timelines.

Team Support

• Support Executives in document compilation and data preparation.
• Check routine work for accuracy and completeness where assigned.
• Participate in technical sharing and process-improvement activities.
• Maintain updated knowledge of Group Contract procedures and standards.

Core Competencies and Technical Expertise

Technical Competencies

• Contract Documentation
• Tender Review Support
• Claims and Variation Analysis Support
• Cost and Measurement Checking
• Contract Compliance
• Data and Record Management
• Contract Reporting

Analytical and Execution Skills

• Accuracy and attention to detail
• Identification of incomplete or inconsistent information
• Time management
• Structured follow-up
• Practical problem-solving within assigned scope
• Clear documentation and reporting

Mindset and Behaviours

• Reliable and accountable
• Detail-oriented
• Proactive in following up
• Team-oriented
• Adaptable
• Ethical and confidential
• Willing to learn
• Focused on quality execution

Tools and Methodologies

• Tender and contract checklists
• Claim and variation order review templates
• Contract registers and trackers
• Microsoft Excel, Word, SharePoint, NiuAce, e-Contract or equivalent systems

Qualifications and Experience

Educational Background

• Bachelor’s degree in Quantity Surveying, Construction Management or a related discipline.

Experience Requirements

• Minimum 4–6 years of experience in Contract Administration or Quantity Surveying.
• Hands-on exposure to pre- and post-contract activities.

Qualifications & Experience

• Diploma or Degree in Quantity Surveying or related field

• Min 5 years of QS experience (preferable for QS consulting firm)

• Experience in construction, building, or civil projects.

• Familiar with the standard form, i.e PAM, IEM, etc

Technical Skills

• Strong knowledge of measurement, cost control, and standard forms of contract

• Proficiency in QS software (e.g., Niuace, AutoCAD for measurement)

• Strong Excel and report-writing skills

The selection process may take some time as we carefully consider each talent that comes our way.  Please note that we will only be in contact with successfully shortlisted candidates for the next phase of the recruitment process within 2-4 weeks. We truly appreciate your interest and always look forward to meeting great people who’d like to work with us!