Officer / Senior Officer, Finance & Procurement Support, Facilities Management

About FWD Group

FWD Group (1828.HK) is a pan-Asian life and health insurance business that serves approximately 40 million customers across 10 markets, including BRI Life in Indonesia. FWD’s customer-led and tech-enabled approach aims to deliver innovative propositions, easy-to-understand products and a simpler insurance experience. Established in 2013, the company operates in some of the fastest-growing insurance markets in the world with a vision of changing the way people feel about insurance. FWD Group is listed on the main board of the Hong Kong Stock Exchange under the stock code 1828. For more information, please visit www.fwd.com

For more information about FWD Hong Kong, please visit www.fwd.com.hk/

The Job

• Support the Facilities Management (FM) team in managing operating expenses through purchase order (PO) execution and centralized invoice processing, tracking, and settlement
• Reconcile high volumes of monthly invoice payments promptly to ensure compliance and reduce procurement risks
• Verify and process invoices related to facilities services and supplies
• Ensure timely approvals and payments for all facilities-related expenditures
• Assist in vendor sourcing, obtaining quotations, and preparing purchase requests
• Support contract execution, renewal tracking, approval, and documentation
• Maintain accurate filing and organization of all contracts within the contract library
• Manage inventory of office equipment and furniture
• Handle forms and approvals for services, utilities, and maintenance contracts
• Prepare analysis reports on spending, vendor performance, and contract management status
• Review third-party submissions and prepare summary reports as required
• Perform ad hoc assignments as directed by supervisors or team heads

The Person

• Diploma holder in Real Estate Management, Facilities Management, Property Management, Building & Engineering, Business Administration, Accounting, or related disciplines, or equivalent
• Minimum 4 years of experience in procurement handling, financial data management, and maintaining financial trackers, candidate with less experience may be considered for Officer position
• Basic knowledge of financial terms and principles
• Good command of written English and spoken Chinese (Cantonese and Mandarin)
• Proficient in MS Excel (including Power Query, Pivot Table, VLOOKUP)
• Familiarity with procurement platforms and finance systems (e.g., Oracle) is an advantage
• Strong attention to detail, organizational skills, and ability to manage multiple tasks under tight timelines

We offer 5-day work, 20-22 days annual leaves, excellent learning & development opportunities and an attractive package to the right candidate.

Information collected will be treated in strict confidence and used solely for recruitment purpose. The company will retain all applications no longer than 24 months of which will be destroyed thereafter. When there are vacancies in any of our subsidiaries, holding companies, associated or affiliated companies of, or companies controlled by, or under common control with the Company during that period, we may transfer your application to them for consideration of employment. We are an equal opportunity employer. We do not discriminate on the basis of race, sex, disability or family status in employment process.