Accounts Payable Specialist

Job Summary:

The Accounts Payable Specialist is responsible for managing and processing payments owed by the company to vendors, suppliers, or other entities. This includes compiling necessary documentation such as purchase orders, charge slips, and sales tickets to ensure accurate and timely payments. The Accounts Payable Specialist will also maintain a comprehensive records of payments and transactions.

Key Responsibilities:

• Obtain proper approvals on invoices for payment.
• Input and process payments by individual invoices.
• Assist with consolidating weekly venue agings.
• Maintain accurate A/P and vendor files.
• Reconcile A/P and G/L monthly to support the monthly closing process and ensure accuracy in financial reporting.
• Reconcile vendor statements and address discrepancies.
• Prepare and reconcile forms for 1099 reporting annually.
• Communicate with accountants regarding intercompany charges and reimbursements.
• Respond to A/P inquiries from various departments.
• Provide coverage for other venues when teammates are on PTO.
• Handle special projects as assigned.
• Assist with or complete additional tasks as required.

Qualifications:

• Bachelors Degree in Accounting preferred.
• Two or more years of accounting or related experience preferred.
• Familiarity with COMPEAT or R365 software is a plus.
• Experience in hospitality or nightlife industries is an advantage.
• Proficiency in Microsoft Office, particularly Microsoft Excel.