Training & Onboarding Coordinator

Description

Job Title: Training & Onboarding Coordinator   

Location: Sanford, FL — all office locations, ~25% travel                    

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Position Summary:

The Training & Onboarding Coordinator, reporting to the Director of Human Resources, champions the Sunvena new-hire experience across all office locations. This high-impact role orchestrates seamless onboarding logistics, administers Paylocity for workforce management and timekeeping, and governs platform access provisioning company-wide. The Coordinator serves as a critical compliance lead, managing internal drug testing and assigning mandatory safety training. Success in this role requires a solid foundation in OSHA standards, with solar industry expertise considered a distinct advantage.

Key Responsibilities:

• Oversee the end-to-end new-hire experience from offer acceptance through successful integration, including background checks, documentation, and day-one logistics across all Sunvena sites.
• Administer internal drug testing protocols in accordance with company policy to ensure consistent and compliant workplace safety standards.
• Serve as the company's go-to for Paylocity — new-hire system entry, onboarding workflows, employee records, and timecard setup and troubleshooting.
• Partner with HR and Payroll to resolve timekeeping discrepancies and provide training to managers and new hires on timecard accuracy.
• Orchestrate mandatory compliance training, including Sexual Harassment Prevention, OSHA, and Safety & Fall Protection, ensuring 100% completion for all new staff.
• Control system access lifecycle by provisioning and deprovisioning platform credentials for new hires, role transfers, and departures company-wide.
• Maintain a comprehensive training matrix and LMS records, proactively monitoring OSHA card expirations to schedule recertifications before lapses occur.
• Develop and refresh onboarding materials, training modules, and job aids to reflect current company policies and regulatory requirements.
• Uphold documentation standards for all training and onboarding activities to ensure audit readiness for both internal and external reviews.
• Analyze onboarding and training completion metrics, reporting trends and potential gaps to the Director of HR.
• Liaise with external vendors for drug testing, background checks, and specialized training to ensure service level excellence.
• Ad hoc projects, duties, and responsibilities as assigned

Qualifications:

• 2+ years in onboarding, HR coordination, or training coordination.
• Required knowledge of OSHA regulations relevant to workplace safety training.
• Experience with Paylocity or a comparable HRIS, including onboarding workflows and timecard administration.
• Strong organization and records discipline — comfortable owning system access and training compliance across departments.
• Demonstrated ability to present and coordinate training for employees with varied experience levels.
• Proficiency with Microsoft Office / Google Workspace.
• Valid driver's license; ability to travel approximately 25% of the time across company office locations.

Preferred Qualifications:

• Solar or construction industry knowledge is preferred but not required.
• Bilingual (English/Spanish) preferred but not required.
• OSHA 30-Hour Construction card.
• Experience administering an LMS.
• Associate's or Bachelor's degree in HR, Occupational Safety, Education, or a related field.

PHYSICAL REQUIREMENTS & WORK ENVIRONMENT:

• Primarily office-based, with periodic travel (~25%) to other Sunvena office locations.
• Ability to sit or stand for extended periods working at a computer.
• Occasional exposure to active job site environments when supporting onboarding-related training.
• Ability to lift up to 25 lbs (files, onboarding materials and equipment).

As part of our hiring process, we require all potential employees to undergo a drug test. We take the safety and well-being of our employees and customers very seriously, and believe that maintaining a drug-free workplace is essential. Therefore, we require all candidates to pass a drug screening before we can consider them for employment.

SunVena is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.