Data Entry Specialist

REGISTRAR OF VOTERS
The Registrar of Voters, a nationally recognized and award-winning agency, is responsible for conducting elections, verifying petitions, and maintaining voter records in the County of Orange, the fifth largest voting jurisdiction in the United States with 1.9 million active registered voters. The department receives funding from the County's General Fund and periodic reimbursement from the federal government, the State of California, and local jurisdictions. The Registrar of Voters' staff includes 54 full-time employees and numerous extra-help employees who support various election-related positions representing the broad spectrum of Orange County's population. The department is responsible for all components of election management.
   
The Orange County Registrar of Voters prides itself on being a leader in the international and national elections community, working to continually innovate and create new and better ways to serve the public. The department values creativity, originality, initiative, and a strong dedication to customer service.

For more information on the County of Orange, please click here.

THE OPPORTUNITY
Data Entry Specialist's primary responsibility is to accurately input data from a diverse range of source documents using a keyboard. This position is part of a team that is responsible for maintaining a database of voter registration records. Incumbent provides public-facing customer service by completing data requests, reviewing applications, processing payments, and answering FAQs, both at the front desk and through inquiries about the work performed.

Key responsibilities include, but not limited to, the following: 

• Maintain and update voter registration records with accuracy and speed, ensuring compliance with federal and California election law.
• Process new registration applications and cancellations efficiently.
• Ensure alignment of voter data with California Secretary of State’s systems. 
• Verify signatures on vote-by-mail and provisional ballots and initiative, referendum, recall and nomination petitions to ensure compliance with California law to administer accessible, accurate and fair elections. 
• Notify voters of changes and/or updates to their registration status. 
• Coordinate and maintain accurate voter data through third-party providers and send related mailings.
• Organize and retain election-related documents in compliance with legal and procedural guidelines. 

• Inputting data into various programs and formats at a high rate of speed and accuracy
• Entering, querying, and generating a wide range of information from various data sources.
• Extracting data from documents of dissimilar formats and formatting and generating a wide variety of reports, charts, and graphs.
• Memorizing and using complex systems of information codes.
• Understanding the procedures and regulations governing data entry

• Demonstrating the principles of writing and grammar, including correct spelling and proper word usage, punctuation, and sentence structure 
• Listening attentively and understanding the communication of subordinates, supervisors, the public, and managerial staff 
• Reviewing, evaluating, and summarizing data trends and potential problem areas in writing

• Establishing and maintaining cooperative working relationships with peers, supervisors, managers, vendors, and the public
• Leading and training of seasonal staff on processes and procedures

RECRUITMENT PROCESS
Human Resource Services (HRS) will screen all application materials to identify qualified applicants. After screening, qualified applicants will be referred to the next step and notified of all further procedures applicable to their status in the competition.
 
Application Screening (Refer/Non-Refer)
Applications and supplemental responses will be screened for qualifications that are highly desirable and most needed to successfully perform the duties of this job. Only those applicants that meet the qualifications as listed in the job bulletin will be referred to the next step.

Online Assessment (Un-proctored): (Weighted 100%)
Applicants who meet qualifications will be invited to participate in one or more job related assessments. Applicants will be notified of their test date and access code, if applicable. Only the most qualified candidates will advance to the next step in the recruitment process or will be placed on the eligible list.

Eligible List
Once the assessment has been completed, HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future vacancies.  

Based on the Department's needs, the selection procedure listed above may be modified. All candidates will be notified of any changes in the selection procedure.

EMAIL NOTIFICATION 
Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account.

NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply.

Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com.     

FREQUENTLY ASKED QUESTIONS:
Click here for additional Frequently Asked Questions.
   
For specific information pertaining to this recruitment, please contact Michelle Kozai at [email protected].

Orange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply.