University College Director of Fiscal Operations

Job Profile:

Finance Manager 4

Job Family:

Budget, Planning and Financial Analysis

Time Type:

Full time

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and nine (9) years of experience appropriate to the area of assignment/field including five (5) years managerial experience; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Description:

Salary: $110,000.00 -$130,000.00 per year; DOE

Under the direction of the Vice Provost for Academic Innovation and Student Achievement, and Dean of University College, performs work of considerable difficulty in planning, organizing, directing and coordinating the administrative and operational activities of University College including but not limited to: strategic planning, forecasting budgeting, accounting, human resources administration, staff supervision, internal procedures, facilities management, purchasing, contract administration and space planning. May administer and/or coordinate programs, academic personnel issues and assist management as requested or directed.

Essential Duties

• Develops, maintains and administers operational, capital budget and general business services for state, local, sponsored and auxiliary accounts.

• Assists in the development of university and campus strategic initiatives, goals, objectives, fiscal plans and performance outcomes.

• Directs department budget planning and management operations and activities.

• Develops and prepares business models, pro forma financial statements, and agreement scenarios to support financial decision-making.

• Coordinates grant proposals, providing financial and budgetary information.

• Develops and prepares statistical and financial analyses and projections.

• Establishes fiscal guidelines to sustain a sound financial status.

• Counsels and advises senior leadership including, but not limited to; VP's and Directors in fiscal administration.

• Coordinates and supervises the work of current Business and HR Staff.  

• Supports the areas of academic services and academic support.

• Interprets and applies pertinent rules, regulations, policies and procedures set forth by university or other governing agencies.

• Participates in the development, review and revision of university policies.

• Directs personnel matters such as payroll actions, classification, recruitment, interviewing, selection, new hire actions, employee grievances and other applicable issues.

• Coordinates salary adjustments and monitors for compliance university guidelines.

• Assists with negotiating leases and administer contracts and leases as required.

• Serves or represents departmental/area interests on committees and boards.

• Coordinates or assumes other duties or projects as assigned or directed.

Desired Qualifications:

• Knowledge of management principles and practices.

• Knowledge of accounting and budgeting practices and principles, including government accounting principles for college and university external financial reporting.

• Knowledge of management and supervisory principles, practices, and techniques.

• Knowledge of state and federal laws pertaining to human resource management.

• Knowledge of state and federal laws pertaining to academic personnel policy and procedures.

• Knowledge of state and federal laws pertaining to budgeting and accounting practices.

• Skill in preparing and analyzing complex numerical computations and comprehensive reports.

• Skill in effectively managing, supervising and evaluating assigned staff and providing leadership.

• Skill in coordinating activities and establishing priorities.

• Skill in establishing and maintaining effective working relationships and resolution of conflicts across organizational lines.

• Skill in both oral and written communication.

• Skill in computer applications and technology.

• Ability to prepare and analyze complex financial models and forecasts.

• Ability to effectively coordinate and supervise work of others, meeting deadlines, collaborating and working in a team environment.

• Ability to prepare business models, pro forma financial statements, and agreement scenarios to support financial decision-making.

Working Environment:

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse (75%); frequently required to stand for varying lengths of time and walk moderate distances to perform work (25%).

• Use a calculator, telephone, computer (monitor, keyboard and mouse), printer, fax and copier.

Department Statement:

Historically, University College offers students a range of academic services, such as tutoring, career and major exploration classes, success courses, and college transition programs like ASU’s First-Year Success program, among others. These programs and initiatives were conceived to support ASU’s goal of improving student retention and persistence toward graduation. Today, University College is going through an exciting reinvention, focused on broadening its offerings for all learners from every major and at any stage of their academic journey. University College’s goal is to disrupt the 20th-century model of higher education by:

• We design personalized learning experiences to end achievement disparities for students of all backgrounds.

• We design for an integrated work and learning future.

• We design services to support learners at scale by using design thinking, analytics, automation, and intelligent systems.

• University College is guided by five key design principles: 

  • Learners First – Begin with a focus on learner’s needs.

  • Be Bold – The problems we are working on demand it.

  • Simplify – Remove the unnecessary. 

  • Personalize – 1:1. Connect. Care. Create value for the learner.

  • Collaborate – Radically. We are in this together.

• A wide range of new programs and services are currently under development.

Driving Requirement:

Driving is not required for this position.

Location:

Campus: Tempe

Funding:

No Federal Funding

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

Please use the link below to log in using single sign-on.

https://www.myworkday.com/asu/d/inst/1$9925/9925$27093.htmld

To be considered, your application must include all of the following attachments:

• Cover letter

• Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.