Administrative Assistant

Job Description:

• Friendly and dynamic team 

• Work for one of Australia’s leading hospital groups 

• Full time permanent position (Monday - Friday, 40 hours per week) onsite and occasional weekend shift.

About the Role 

As part of a fast-paced team, you will provide a full range of administrative support to the Radiology Department as required in accordance with the policies, procedures and values of St Vincent’s Health. Including reception, patient accounts, bookings, result distribution and audio typing. 

• Reception duties, answering telephone, email and fax enquiries 

• Efficient patient scheduling enabling maximal utilization of equipment and staff 

• Accurate data entry of patient and study information 

• Registration of patient arrival and discharge 

• Peripheral administration tasks to ensure a productive and efficient workflow  

• Processing payments and assisting senior team with accounts tasks 

• Accurate and timely medical audiotyping of dictated reports 

• Distribution of medical results and access enquiries from referrers 

Classifications for this position will range from HS1 - HS17 ($58,442 - $63,138 per annum).

Your Contribution  

• VCE or equivalent

• Previous experience in medical administration (desired)

• High degree of computer literacy

• Customer service and multi-tasking experience

• Knowledge of medical terminology (desired)

• Demonstrated abilities in working in a fast-paced environment

• Professional telephone and reception skills

• Previous experience in invoicing/receipting

• A valid Nationally Coordinated Criminal History heck, or willing to obtain 

What We Offer

• A focus on wellbeing initiatives, with regular events and programs

• Confidential, solutions-focused employee counselling

• A healthy work/life balance encouraged. Full time employment comes with a monthly Accrued Day Off (additional day off per month!)

• Ability to join Fitness Passport - Your pass to an extensive choice of fitness facilities

• Salary Packaging – Increase your take home pay!

• In the heart of Fitzroy, CBD at our doorstep, close to some of Melbourne’s best cafes, public transport and lots of carparks

• Discounts and Promotions always available through our Foundation

• Regular opportunities for professional development to assist you to reach your career goals

• Culture of continuous improvement

About Medical Imaging  

The Medical Imaging Department (MID) is a busy imaging department providing a wide range of diagnostic and procedural imaging services to inpatients and outpatients of SVHM. The department operates across several locations within the Fitzroy campus; MID, St Vincent’s Private Radiology and the MRI & PET/CT Centre.  

Working at St Vincent’s  

St Vincent’s Hospital Melbourne (SVHM) is a leading teaching, research and tertiary health service. SVHM provides a diverse range of adult clinical services and is driven by values of Compassion, Justice, Integrity and Excellence. 

Application  

• Please attach your resume and cover letter to your application

Shortlisting for this position will commence immediately. We encourage you to apply promptly as the advertisement may close early should a suitable applicant be sourced.

We encourage applications from people of all backgrounds and abilities. Inclusion is essential to our mission and diversity reflects the community we serve.

Please visit our website, for further information regarding our Aboriginal and Torres Strait Islander Employment at SVHM.

SVHA has a duty of care under work health and safety legislation to eliminate and/or control the risk of transmission of vaccine preventable diseases in healthcare settings. You may therefore be required to undergo mandatory immunisations/vaccinations (including flu vaccinations).

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Closing Date:

22 August 2026 11:59pm

Reconciliation Action Plan:

At St Vincent's we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples.

For further information, visit https://www.svha.org.au/about-us/reconciliation or get in contact at [email protected]

View Reconciliation Action Plan

Code of Conduct:

View Code of Conduct