Front Office Manager

Why us?

Sage Hospitality Group is set to hire a Front Office Manager to join us in Raleigh, North Carolina at the Hotel Indigo!

 

As part of Sage Hospitality Group, we passionately strive to be the best and create excellence in everything we do. We believe in enriching lives one experience at a time. More than a slogan, we empower our employees to make positive impacts on the communities in which we live and work. By providing genuine service we build relationships with our guests and value for our shareholders, and we create unforgettable experiences.

 

We are looking for independent thinkers. Those who harness their entrepreneurial spirit so that it breaks preconceived notions. We’re not afraid to forge our own path. After all, it’s what industry leaders do. That’s why we welcome risk takers and creative spirits alike. No matter your daily role, Sage recognizes that your success is about more than the work you do—it’s really about who you are, which is why we invest in your personal and professional growth. We hope you consider joining us!

Job Overview

The Front Office Manager at the Indigo Raleigh is the operational heartbeat of the guest-facing operation, ensuring that everything from check-in to checkout reflects the inclusive, experience-driven hospitality that makes us Sage Hospitality Group. This role leads and develops the front office team, drives operational improvements, and creates a culture where every associate is empowered to create memorable guest interactions. Hospitality passion, operational expertise, and strong team leadership define this position. 

Responsibilities

• Greets and completes established check-in procedures for arriving guests on a daily basis, using both manual and computerized methods, in order to ensure guests are satisfied and in rooms as requested. 

• Facilitates guest departure (check-out) on a daily basis by following established manual and computer procedures in order to close guest accounts ensuring the guests are satisfied. 

• Ensures the entire front desk team regularly calculates and/or posts monies, receipts, guest accounts and other forms of credit using accurate, proper cash handling methods and established procedures in order to present the customer with timely and precise hotel charges upon check-out and maintain accurate hotel records. 

• Courteously answers inquiries and accepts reservations by accurately communicating hotel rates and information and by using suggestive selling techniques to sell room rates, increase occupancy and revenue. 

• Maintain good guest relations by keeping abreast of all in-house and area functions in order to answer questions and concerns with timely and knowledgeable responses, in person and on telephone. 

• Operates the PBX equipment by accepting incoming calls, assisting outgoing calls, scheduling and setting wake-up to provide guests with timely and efficient service. 

• Control cash transactions at the front desk and maintain complete responsibility for personal bank as specified by hotel bank agreement policy. 

• Maintain a friendly, cheerful and courteous demeanor at all times. 

• Perform other duties as assigned, requested or deemed necessary by management. 

• Assist and make recommendations to the Assistant General Manager in the areas of conducting performance evaluations, discipline and terminations as appropriate. 

• Coordinate guest service efforts to include group arrivals and departures, and guest transportation, while maximizing the guest experience through top quality customer service. 

• Coordinate and supervise the activities and foster good relations with our valet service, taxi services, and the Airport Connection to provide the maximum level of quality service. 

• Provide information and assist staff in recommending area restaurants, theaters, community events, activities, etc., to ensure optimum guest satisfaction. 

• Greet guests, offer assistance with check-in/check-out, deliver laundry and store luggage. 

• Provide guest transportation as required by hotel’s standard operating procedures. 

• Order all supplies and maintain inventory control minimizing unnecessary expenses. 

• Follow-up on any complaints or problems a guest may experience in a timely and professional fashion to ensure a quality guest experience. 

• Implement emergency training and procedures to ensure appropriate protection of the hotel’s guests, staff and company assets. 

• Provide weekly schedule for all Front Office Associates, posted by 3pm on Friday. 

• Responsible for covering/finding replacements for call-offs. 

• Ensure proper communication to subordinates on all hotel activities in a way that insures that guest needs are being met in a timely fashion. 

• Ensures all new hires are aware of all aspects of the hotel. 

• Ensure all associates are properly trained on Fosse along with all other systems/procedures that will help them provide our guests with quality service.  Make sure all Front Desk Associates are SSM trained. 

• Provide motivation to the department. 

• Ensure all Front Office Associate duties are completed daily (checklists, call back log, guest request log, wake-up log, etc…) 

• Provide assistance to other employees and departments to contribute to the best overall performance of the department and hotel. 

• Ensure the front desk is represented at each Safety Committee Meeting. 

• Participates in Hotel MOD program 

 

OTHER RESPONSIBILITIES 

• All other duties as assigned, requested or deemed necessary by management. 

 

SUPERVISORY DUTIES 

• 3-40 Associates 

Qualifications

Education/Formal Training 

• High School diploma or equivalent 

 

Qualifications 

• Minimum two years previous experience as a front desk supervisor or minimum of four years front office experience in hotel work. 

 

Knowledge/Skills 

• Must have total understanding of all hotel front office procedures. 

• Requires working knowledge of guest services and hotel services, policies or operations.  Working knowledge is generally learned on-the-job. 

• Must have high school graduate level mathematical aptitude; know standard cash handling procedures and knowledge of computerized cash register systems. 

• Must have past experience in dealing directly with the public and acquired general knowledge of basic customer service skills. 

• Must be fluent in oral and written English. 

• Must be able to use tact and understanding when dealing with a variety of customer service problems, including stressful and highly emotional situations. 

• Must be highly organized and able to pay attention to minute written and verbal details, particularly when performing multiple tasks. 

• Excellent comprehension and literacy required to review correspondence, initiate reports, conduct training, etc. 

 

Physical Demands 

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• Ability to read written forms of communication and monochrome computer screen. 

• Must be able to operate computer, calculator and telephone keyboards, for cash handling and paperwork processing. 

• Must be able to understand and follow verbal/written instructions, work on more than one task at a time, and be able to communicate both verbally and in writing. 

• 90% of shift is standing, Bending/kneeling - repeated bending and kneeling required while filing. 

• Mobility - must be able to reach all areas of hotel to assist clients. Occasional standing. Occasional carrying and lifting of files and office items up to 25 lbs. 

 

Environment 

• Work inside 95%Material/Equipment Used. Prolonged standing at indoor, thermostatically climate-controlled workstation. 

Benefits

• Eligible to participate in Sage bonus plan. Up to 20% of your salary.

• Unlimited paid time off

• Eligible to enroll in medical insurance with employer covering up to 70% of premiums with wellness credit

• Eligible to enroll in dental insurance with employer contribution towards premiums & vision insurance

• Eligible to participate in the Company’s 401(k) program with up to 4% employer match, meeting safe harbor requirements and no vesting period

• Eligible to enroll in Health savings accounts with qualifying medical plans and receive up to $1000 company contribution

• Eligible to enroll in Health, Dependent and Commuter flexible spending accounts

• Company paid Basic Life and AD&D insurance coverage, with option to enroll in additional coverage

• Eligible to purchase Pet Insurance, Accidental Insurance, Critical Insurance and Hospital Indemnity Insurance

• Company-paid short-term disability

• WINFertility guidance for those enrolled in Sage medical plan

• Calm Health Application Subscription

• Tuition Reimbursement of up to $2,000 per calendar year

• Paid FMLA leave for up to a period of 12 weeks

• Employee Assistance Program

• Great discounts on Hotels, Restaurants, and much more.

• Eligible to participate in the Employee Referral Bonus Program. Up to $1,000 per referral.