Documentation Management Lead

POSITION OVERVIEW:

WORK LOCATION:

Travel to client sites may be required up to 100%, based on project demands and client expectations.

KEY RESPONSIBILITIES:

(This list is not exhaustive and may be supplemented or adjusted as necessary.)

• Lead documentation management activities across D&C projects and site-services workstreams.
• Establish and maintain project documentation standards, workflows, naming conventions, metadata, and filing structures.
• Manage document lifecycle from creation and review through approval, issuance, revision, archival, and turnover.
• Serve as the primary documentation/information-management point of contact for Project Controls and Site Services.
• Administer and support Autodesk Forma workflows and project information management.
• Coordinate documentation and information exchange between engineering firms, construction contractors, vendors, project controls, commissioning, and site stakeholders.
• Develop and maintain document registers, transmittals, drawing/document logs, review cycles, and status reports.
• Ensure documentation aligns with project controls requirements, contractual requirements, and client standards.
• Monitor document deliverables against project schedules and identify gaps, overdue items, and potential impacts to project execution.
• Support integration of documentation management with project scheduling, cost controls, change management, procurement, and construction management processes.
• Establish dashboards and reporting to provide leadership visibility into documentation status, aging, approvals, and outstanding deliverables.
• Support project closeout and turnover activities, ensuring complete and properly indexed project records.
• Identify opportunities to improve documentation workflows, reduce manual processes, and increase visibility across project teams.
• Provide guidance and mentoring to document control and project support personnel.
• Partner with Project Controls leadership to develop scalable documentation-management processes across the site/program.

QUALIFICATIONS AND REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements below represent the education, experience, skills, knowledge, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education:

• Bachelor's degree in Engineering, Construction Management, Information Management, Business, or related field; equivalent experience may be considered.

Technical Experience:

• Experience supporting Design & Construction, Engineering, Construction Management, or Facilities projects.

• Hands-on experience with Autodesk Forma is required.

• Strong understanding of construction/project documentation workflows and document lifecycle management.

• Experience working with engineering drawings, specifications, submittals, RFIs, change documentation, turnover packages, and project records.

• Experience coordinating documentation across multiple internal and external stakeholders.

Knowledge, Skills, and Abilities:

• Strong understanding of document version control, metadata, approval workflows, and document quality requirements.
• Advanced Microsoft Office skills, particularly Excel, SharePoint, and Teams.
• Strong understanding of construction/project documentation workflows and document lifecycle management.
• Experience working with engineering drawings, specifications, submittals, RFIs, change documentation, turnover packages, and project records.
• Experience coordinating documentation across multiple internal and external stakeholders.

Preferred Qualifications:

• Experience within pharmaceutical, biotechnology, life sciences, or GMP-regulated environments.
• Experience supporting large-scale facility construction, expansion, retrofit, or manufacturing site programs.
• Experience with Autodesk Construction Cloud, BIM/CDE environments, or other Autodesk information-management platforms.
• Experience integrating documentation processes with Primavera P6, MS Project, or other project scheduling tools.
• Familiarity with project controls processes including schedule, cost, change control, risk, and reporting.
• Experience supporting project turnover, commissioning, qualification, or operational readiness documentation.
• Experience developing document-management procedures, SOPs, workflows, and governance standards.

ESSENTIAL FUNCTIONS:

Physical Demands: 

The physical demands described here are representative of the requirements that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

While performing the duties of this job, the employee is regularly required to use a computer keyboard and mouse; reach with hands and arms; talk and listen. The employee is frequently required to walk and sit, as well as to lift and carry objects such as books and files weighing up to 25 pounds. The employee is occasionally required to stand, stoop, or kneel. Specific vision abilities required by this position include close vision and the ability to adjust focus. 

Work Environment: 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job, including moderate noise level, an indoor temperate environment, and light levels that are bright and conducive to minimal eye strain, typical for an office environment. 

TOTAL REWARDS PROGRAM:

We define total rewards as compensation, benefits, remote work/flexibility, development, recognition, and our culture with programs that support each of our reward pillars. This includes a market competitive base salary and annual incentive plan, robust benefit offerings, and ongoing recognition and career development opportunities. Employees also enjoy our generous flexible paid time off program, company-paid holidays, flexible working hours, and fully remote work options for most positions and the ability to work “almost anywhere.” However, if a physical work location is more for you, we have office locations in Greater Boston; San Diego, CA; Boulder, CO; and India.

COMPENSATION:

The expected salary range for this position is $100,000 to $110,000 yearly. Actual pay will be determined based on experience, qualifications, geographic location, and other job-related factors permitted by law.

Currently, Syner-G is unable to sponsor or take over sponsorship of an employment Visa at this time. 

LEGAL STATEMENT:
 
Syner-G is proud to be an Equal Employment Opportunity and Affirmative Action employers. All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law. Syner-G is an E-Verify employer.