Accounts Payable Administrator

Overview

Allegis Group is a multi-branded specialist in providing tailored staffing solutions to market leading clients.  As the largest privately owned staffing company globally, we consistently outperform our competitors and continuously deliver on our promises.

With staffing at the core of what we know best, we understand how important people are to any business, therefore at Allegis Group we invest in the training and development of our people, offering continuous opportunity to those who earn the right.

Our goal is to become the staffing and services company others aspire to be.

 

Outline:

 

The Accounts Payable Administrator will support the operational smooth running of Contractor AP Admin / Sub-Vendor department.

Qualifications

Core Skills

Essential Desirable

· High level of attention to detail and

efficiency

· Ability to use own initiative

· Problem-solving abilities

· Excellent time management and

organisational capabilities

· Ability to work under pressure and,

prioritise workload and meet deadlines

· Ability to deliver a high-quality service and

commitment to continuous improvement · Willing to learn new skills

 

Knowledge, Abilities and Qualifications

Essential Desirable

· Experience of working within an Accounts

Payable function

· Fully PC literate with the ability to use MS

Windows 7 products

· Ability to use IT packages including Excel

to analyse and manipulate data

· Aptitude for continual learning and

development with different systems,

applications and multiple software

packages

· Good understanding of the flow of

information within a finance team

· Minimum of A Level education standard

or equivalent

· Studying towards or planning to study AAT, relevant degree or equivalent qualification. · Previous recruitment or similar industry background. · Previous experience of PeopleSoft Financials

 

Personal Attributes and Other Requirements

Essential Desirable

· Highly organised, attentive and solution

orientated.

· Capable of working competently with

diverse groups of people, data and

processes accommodating an ever

changing environment.

· Confidently interfaces with all levels of

staff internally and externally.

· Positively represents the organisation in

areas of high customer visibility with poise

and decisiveness.

· Personally accountable

· Continuous learner, seeks growth and

improvement

· High character and work ethic and is a

role model for others.

· Work well with little supervision, forward

thinking · Acts with self-confidence, decisiveness and integrity at all times

Responsibilities

Responsibilities

1. Supplier Account set-up

a. Vetting of new Suppliers

b. Supplier Edits

c. Creating Supplier Accounts in PeopleSoft

d. Verify Supplier bank details

e. Carry out checks of Supplier account set-ups from colleagues

2. PO creation & allocation of invoices

a. Raising PO’s

b. Matching invoices to PO in Planergy

c. Supplier uploads

3. Supplier inbox administration

a. Supplier Statement Reconciliation

b. Query Resolution

c. Running Reports

d. Check Receipting in of goods and services

e. Chasing of e-mail approvals

 

4. Netsend Reporting

a. Uploading of Supplier remittances

b. Input of Supplier e-mail address to enable creation of login details

 

5. Supplier Audit

a. Produce a monthly report to audit Suppliers and make inactive as needed

b. VAT Validation

 

6. Any other adhoc duties