Coordinator & Advisor

Job Description

The Office of Merit Scholarships, Fellowships & Awards has an outstanding opportunity for a Coordinator & Advisor to join their team.

We have a second Counseling Services Coordinator position open right now! Please search the UW job site for REQ-0000135202. If you are interested in both positions, you will need to apply to both postings.

About this Opportunity

The Office of Merit Scholarships, Fellowships & Awards (OMSFA) Coordinator & Advisor advances the work of our small but dedicated scholarship advising team through coordinating and managing communication and outreach efforts, supporting administrative elements of scholarship application and selection processes, as well as engaging in scholarship advising with undergraduate students. 

The OMSFA Coordinator & Advisor will also take an active role in supporting the Benjamin Gilman International Scholarships and Boren Scholarships, serving as the primary advising contact for undergraduate students, offering application support and feedback to assist students in developing competitive applications for these national scholarships, and coordinating Gilman alumni engagement. The Coordinator & Advisor will also provide administrative support for other scholarships, including the undergraduate Bonderman Travel Fellowship.

Work is largely conducted in-person with limited remote work availability.

This position is funded through June 30, 2028. There is a possibility for extension based on funding.

Key Responsibilities

Coordination and Management (60%):

• Under the direction of leadership, coordinate and facilitate OMSFA programming, workshop and events.
• Support Gilman, Boren, Bonderman and other national, international, and internal UW scholarship application and nomination processes for undergraduate students and alumni, including advertising, soliciting and coordinating faculty, staff and alumni review committee and interview volunteers. Occasionally serve on review/interview committees for scholarships.
• Engage in outreach on behalf of OMSFA, create OMSFA outreach materials, represent OMSFA at campus events.
• Provide critical insight into strategies for intentionally incorporating DEI values into OMSFA programming and processes.  
• Assist in the maintenance of scholarship databases and applications.  Manage regular website updates, social media and listserv emails.  Support data collection, management and evaluation to inform our work. 
• Assist with office administration, including scheduling meetings, tracking calendars, planning events, etc.  

Advising (40%):

• Serve as a primary advisor for students seeking general scholarship information through one-on-one appointments and group sessions/events.  
• Facilitate workshops, information sessions and other events to assist undergraduate students in developing skills and tools relevant to undergraduate scholarships and fellowships.  
• Serve as the primary scholarship advisor and contact for the Gilman Scholarship and Boren Scholarship, conducting outreach, hosting events and one-on-one advising to support students in applying, and coordinating with Gilman alumni to engage with future applicants.  

Required Qualifications

To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

Minimum Qualifications

Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Department.

• Bachelor’s degree in any academic field.
• Two years of experience in student support services, advising or program support.

Additional Qualifications

• Excellent oral and written communication skills, including presentation and public speaking experience.
• Strong problem-solving, management, and organizational skills.
• Ability to take initiative and to work independently with minimal supervision.
• Enjoy working with students and possess strong interpersonal skills, including an ability to communicate effectively across diverse cultural backgrounds and life experiences.
• Team-oriented, collaborative approach and a desire to interact with colleagues across departmental units.
• Well-organized, efficient, works well under deadlines, and is attentive to details.
• Proficient with MS Word, Excel, and PowerPoint, social media, data management, and with website content management systems (e.g., WordPress or ProcessWire).

Preferred Qualifications

• One year of experience in program coordination or management.
• Experience in international education, experiential learning or a related field.  

Working Conditions

• This position is located in the Center for Experiential Learning & Diversity, an office suite that includes other programs that engage undergraduates in learning experiences outside the classroom. Work is largely conducted in-person, with limited remote work availability.

Additional Application Requirement

This recruitment requires a cover letter. Applications that do not include a cover letter will not be forwarded to the hiring department.

Please address the following in your cover letter:

• Your letter should share your experiences, previous work and qualifications that exemplify your ability to contribute to OMSFA's work and vision. Please address your commitment to engaging with undergraduate students and promoting experiential learning opportunities.

About the Team

Undergraduate Academic Affairs (UAA) shapes, advances and stewards a world-class undergraduate academic experience for students at the University of Washington. Staff, faculty and students in UAA deepen and enrich the learning experience for all undergraduates, recognizing and supporting the unique learning path of each individual student and the commitment of each academic program to excellence in learning and teaching.  

Within UAA, the Office of Merit Scholarships, Fellowships & Awards (OMSFA), housed in the Center for Experiential Learning and Diversity (EXPD), assists University of Washington undergraduates in developing the skills and personal insights necessary to pursue scholarships appropriate to their goals. Our office:  

• Provides information and resources to increase student awareness of the scholarship search and application process via workshops, events, online resources, and individual advising.  
• Mentors students through an intense process by offering resources, advising, and individual feedback which result in competitive applications for local, national and international scholarships.  
• Collaborates with faculty and staff to identify and support potential student scholars.  

Examples of scholarship programs OMSFA manages or works closely with include the Fulbright US Student Program, Gilman Scholarships, Goldwater Scholarships, Rhodes Scholarships, Truman Scholarships, UW’s Mary Gates Endowment for Students, Martin Family Foundation Scholarships, and Bonderman Travel Fellowships.  

OMSFA values an inclusive scholarship community fostered through information sharing, transparent processes, and diverse participation. We are committed to providing students, faculty and staff with the tools and resources needed to support individual students in crafting their strongest scholarship applications. We welcome and honor diverse experiences and perspectives, strive to create accessible and respectful application and selection processes, and are committed to promoting access and opportunity for all.

Compensation, Benefits and Position Details

Pay Range Minimum:

$62,448.00 annual

Pay Range Maximum:

$62,448.00 annual

Other Compensation:

-

Benefits:

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/

Shift:

First Shift (United States of America)

Temporary or Regular?

This is a regular position

FTE (Full-Time Equivalent):

100.00%

Union/Bargaining Unit:

Not Applicable

About the UW 

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.  

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. 

Our Commitment 

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected]. 

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.