Senior Field Administrator

Compensation Range

$34.38 - $51.59 Hourly Rate

Job Description Summary:

To manage the administrative support responsibilities for the project management team and project field office to achieve efficient and accurate project documentation.

Job Description:

POSITION RESPONSIBILITIES AND DUTIES:
• Able to perform all essential Project Field Administrator responsibilities
• May coordinate and/or supervise project assistants/coordinators
• May answer phones – screen/handle routine items, direct calls as appropriate
• Compose and/or edit letters, memos, reports, procedures, etc. as required
• Act as liaison between supervisor and other departments, managers, or clients, including arranging meetings, communicating information, maintaining public relations
• Attend and document project meetings (write minutes)
• Set up and maintain project filing system
• Distribute documents to subcontractors, maintain document logs
• Update drawings and post changes
• Prepare and maintain RFI logs on CMS system
• Transmit and distribute submittals
• Prepare and maintain submittal logs
• Prepare and maintain expediting log
• Perform expediting functions
• Input quantities in labor cost reports on CMS
• Cost code and/or verify correct codes on time sheets
• Prepare and document extra work orders
• Maintain reference log and associated documents on CMS
• Review and assemble change order submittals and quantity surveys
• Maintain progress photo album
• Assist in compiling billings, lien releases and certified payrolls, as applicable
• Compile contract close-out documents and as-builts
• Document punch-list work
• Create Owners’ forms as required for reporting purposes
• Coordinate paper flow from field to Division Office
• Complete other responsibilities as assigned

MINIMUM SKILLS OR EXPERIENCE REQUIREMENTS:
• 4-year business or technical degree plus minimum 6 years administrative experience, or equivalent combination of education and experience, including minimum of 5years construction project administration
• Completion of Construction Management Certification Program
• Ability to keyboard 65-75 WPM accurately
• Advanced knowledge and use of word-processing and spreadsheet software
• Proficient in use of general office procedures and office machines
• Proficient English verbal communication skills, including professional telephone manner
• Proficient written communication skills, including business writing skills
• Reliability, dependability and flexibility

SUMMARY OF BENEFITS

This role is eligible for the following benefits: medical, dental, vision, 401(k) with company matching, Employee Stock Ownership Program (ESOP), individual stock ownership, paid vacation, paid sick leave, paid holidays, bereavement leave, employee assistance program, pre-tax flexible spending accounts, basic term life insurance and AD&D, business travel accident insurance, short and long term disability, financial wellness coaching, educational assistance, Care.com membership, ClassPass fitness membership, and DashPass delivery membership. Voluntary benefits include additional term life insurance, long term care insurance, critical illness and accidental injury insurance, pet insurance, legal plan, identity theft protection, and other voluntary benefit options.