Associate, Fund Operations (Internal Funds)

We are seeking an experienced, organised individual to join the Fund Operations team, with a focus on Permira’s Internal Co-investment schemes and Balance Sheet vehicles (acros both Private Equity and Private Credit products). The role reports jointly to two Directors within Fund Finance.

We are looking for a motivated, detail-oriented individual with strong analytical and organisational skills and a genuine interest in private equity operations and investment management, who is keen to learn and develop their career within a leading global private equity firm.

Key Responsibilities:

Fund Accounting, Reporting & Audit

• Supporting the preparation and review of quarterly management accounts and capital accounts for the partnerships
• Preparation of quarterly valuation summaries
• Supporting quarterly reporting, presentations and reporting templates for senior and external stakeholders
• Ensuring fund administrator reporting is accurate, on time, and reflective of wider business insights
• Review of the annual financial statements prepared by the administrators and supporting the audit process

Cash, Capital & Transactions

• Supporting the administrators in issuing and reviewing capital calls and distributions
• Monthly updates of liquidity and cashflow projections, and preparation of cash flow statements, to support management decisions
• Managing investment-related payments and transactions
• Supporting the collection and maintenance of partnership bank details
• Monitoring key areas that may impact the entities, e.g. facility covenants and available capital

Compliance, Onboarding & Continuous Improvement

• Assisting with FATCA/CRS and tax and regulatory reporting
• Assisting in onboarding new partnerships, collaborating with the legal team and administrator (AML)
• Liaison with firm finance, investor relations, transaction operations, valuation and fund finance teams across Madrid, London, Luxembourg and the US
• Managing investor queries and preparing analysis for use across departments, ensuring data accuracy and relevance
• Conducting periodic reviews of processes and procedures, identifying opportunities for process improvement and automation
• Supporting ad hoc projects and tasks as required

Desired Experience / Background:

Qualifications & Technical Skills

• Strong academic background; a degree in Finance/Accounting is desirable
• Knowledge of accounting principles and practices, with an eagerness to learn more
• Highly analytical, with the ability to interpret data, maintain accuracy and make appropriate recommendations
• Proficiency in Microsoft Office Suite, particularly Excel; familiarity with Power BI/Tableau would be beneficial
• Experience or interest in private equity or private credit, and broader asset management and investment operations
• Knowledge of Luxembourg financial, tax and regulatory reporting would be desirable

Personal Attributes

• Highly organised, with excellent attention to detail and the ability to manage multiple tasks across a variety of workstreams
• Strong team player, able to work independently and collaboratively in a fast-paced, deadline-driven environment
• Excellent written and verbal communication skills; fluent English
• High level of motivation, integrity and enthusiasm, with an inquisitive and proactive approach to learning and improvement
• Able to handle sensitive and confidential information with discretion and professionalism
• Resilient and willing to work to tight deadlines and under pressure