Human Resources Coordinator

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Baker's Bay Golf & Ocean Club is seeking a Human Resources Coordinator to join the Human Resources Department.

The Human Resources Coordinator will be responsible for supporting the Human Resources Team in the processing and general administration of all Short-Term, Temporary and Annual work permits
and associated functions including but not limited to processing IDs, housing and travel, general staff
communication including good will communications, job letters and special projects. He or she will also
actively participate in all club sponsored employee activities. The Human Resources Coordinator must
perform all functions in a professional manner upholding the Club’s Service Standards and Code of Ethics.
He or she must exhibit the highest degree of confidentiality.
The Human Resources Coordinator is responsible for promoting good employee and labour relations;
promoting the Club as one that cares for its employees, and developing a culture of professionalism,
respect for others, team building and adherence to the Club’s code of conduct and core values.
The Human Resources Coordinator must perform all functions in a professional manner upholding the
Club’s Service Standards and Code of Ethics.

Key Responsibilities

• Ensure the efficient and timely processing of all work permit requests (Annual, Temporary and Short Term).
• Ensure work permit files (electronic and physical files) are immediately updated once permits are processed. •
• Ensure work permit reports are updated daily or as required. •
• Prepare an Annual Work Permit calendar to stay on track with Annual Work Permit processing. •
• Provide DHRT with daily reports of activities being worked on or completed. • Respond to all requests and inquiries in a manner that exemplifies exceptional customer service.
• Assist incoming expats with NIB registration and coordinate with Accounts to ensure NIB contributions are paid timely.
• Coordinate entry with The Ministry of Tourism, The Bahamas Musicians Union and Brokers as required in the processing of work permits.
• Assist in planning meetings, inclusive of minute taking and the preparation of presentations.
• Send out reminders regarding upcoming events and meetings.
• Prepare communications on behalf of the DHRT and distribute as needed.
• Update the department electronic communication board, send blast communications to the Baker’s A-Team WhatsApp group and the BBC All Employee email group.
• Assist with goodwill communications to employees, including but not limited to birthdays, anniversary, celebratory and sympathy cards.
• Assist with employee job letters. • Contribute to increasing employee morale by participation in the HR Mobile program – HR presence in departments to assist as needed.
• Assist with ordering department supplies ensuring budget is maintained. Assist with necessary monthly reporting.
• Support the department in providing general office duties, including but not limited to, preparation of documents, maintenance of electronic and physical files, mailing, scanning, and distributing correspondence.
• Actively participate in hosting with HR partners all club sponsored employee functions and community initiatives.

Skills & Qualifications

• • Must be highly confidential and display integrity and honesty.
• ▪ Bachelor’s degree. ▪ 2+ years of experience as an Administrator.
• ▪ Ability to adapt to a flexible and fast-paced work schedule.
• ▪ Proficient in Microsoft Office programs.
• ▪ Proficient in Canva and Screen Cloud
• ▪ Exceptional verbal and written communication skills.
• Must possess a high level of confidentiality and discretion.
• ▪ Excellent attention to detail, accuracy, and organizational skills
• ▪ Must possess follow-up and follow-through skills.
• ▪ Must be results driven and able to produce in a time manner.
• ▪ Must be an ambassador for the club internally and externally.
• ▪ Ability to work unsupervised.
• ▪ Always maintain a professional demeanor.
• ▪ Ability to follow and adhere to company policies and procedures.

About Us

Discovery Land Company is a U.S.-based real estate developer and operator of private residential club communities and resorts with a world-renowned portfolio of domestic and international properties. The mission of Discovery Land Company is to create one-of-a-kind environments that provide individuals and families the freedom, security, and resources to learn, grow, and play in some of the most beautiful places in the world. For more information about our company, please visit: http://www.discoverylandco.com.