Project Coordinator, Construction Operations

 

Project Coordinator, Construction Operations

The Project Coordinator, Construction Operations keeps Rexford's Development & Construction platform running smoothly across construction, PM capex, development, pre-construction and design. This is a hands-on role for an experienced coordinator who doesn't just follow processes but owns and improves them.

Location: Hybrid – Los, Angeles, CA or Costa Mesa, CA

Work Arrangement: This role requires a minimum of two days per week in the office, with additional in-office presence based on business needs. 

Responsibilities:

• Own and update the DCM manual, standard operating procedures (SOPs) and process checklists for key milestones such as budget approvals, schedules and project closeout.
• Maintain project allocation reporting to assist in staff workload analysis
• Coordinate the DCM technical onboarding and training program: schedule sessions, maintain training materials and track completion.
• Manage the approved vendor list and the general contractor and trade list by geography and project type (ground-up, repositioning, small projects), including prequalification tracking.
• Track certificates of insurance and lien waivers with the project controls team and Legal
• Code and submit P-card (corporate) charges for the DCM team to Finance.
• Provide backup support for invoice processing.
• Support the EVP, VP, Director and construction managers on special projects.
• Assist in managing and coordinating team volunteer events
• Assist in the coordination and organization of team events / training, departmental communications
• Perform other duties as assigned.

Qualifications:

• 3-5 years of experience in construction administration, project coordination or construction operations, ideally in commercial or industrial real estate.
• Bachelor's degree preferred, or equivalent experience.
• Working knowledge of basic construction documents, including contracts, certificates of insurance, lien waivers and change orders.
• Advanced Excel skills (pivot tables, lookups, data cleanup) and proficiency in Word and Outlook.
• Experience with Smartsheet, Yardi preferred.
• Proven track record of building or improving processes, checklists or templates

Compensation:

Rexford Industrial's reward plan includes great compensation packages, bonus eligibility, and long-term stock incentives. The expected hourly rate range for this role is $33.34 to $40.00 (annualized equivalent $70,000 to $83,200), with a 10% discretionary annual bonus target and stock grant eligibility.* The actual hourly rate and total compensation offered depend on a variety of factors, which include, without limitation, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location where the job will be performed. The final hourly rate and total compensation will be described in any offer letter.

ADA Requirements: The physical demands, work environment factors, and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands: While performing the duties of this job, the employee is required to stand; walk; sit for extended periods of time; use hands to feel, handle, or type; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear. The employee must occasionally lift and/or move or carry up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus. Additionally, employee may be required to drive to a property, walk on uneven ground, walk through a construction site, be exposed to dust or fumes and work around machinery or equipment.