HR Officer (Fixed-Term Contract) - Human Resources

Department: Human Resources

Employment Type: Fixed Term Contract

Location: Cardiff

Description

Key Responsibilities

• Coordinate recruitment campaigns, advertising vacancies and liaising with agencies and candidates.
• Arrange interviews and assessments.
• Manage recruitment administration through the applicant tracking process.
• Prepare offer letters, contracts of employment and onboarding documentation.
• Conduct new starter administration and coordinate induction arrangements.
• Ensure all pre-employment checks are completed, including right-to-work documentation and references.

• Maintain accurate employee records and personnel files.
• Process contractual changes and prepare associated documentation.
• Manage new starter, leaver and internal transfer administration.
• Monitor probationary periods and issue reminders to managers.
• Ensure HR records are maintained in accordance with data protection requirements.
• Maintain organisational charts and employee information.

• Prepare monthly payroll information for submission to payroll providers.
• Process changes relating to salary, benefits, maternity, paternity, sickness and other employee changes.
• Support benefit administration and act as a point of contact for routine employee queries.
• Ensure payroll records are maintained accurately.

• Support the HR Advisor with employee relations cases.
• Prepare correspondence and meeting documentation.
• Attend meetings to take notes where required.
• Monitor absence levels and support absence-management processes.
• Assist with flexible-working requests and family-leave administration.

• Coordinate training programmes and learning activities.
• Maintain learning records and training matrices.
• Monitor completion of mandatory training.
• Support the administration of appraisal and performance-review processes.

• Maintain HR systems and employee databases.
• Produce regular and ad hoc HR reports.
• Support reporting on headcount, turnover, absence, diversity and recruitment measures.
• Assist with audit and compliance activities.
• Ensure data integrity across HR systems.

• Provide first-line advice and support for routine employee queries.
• Support employee engagement, wellbeing and internal communication initiatives.
• Assist in coordinating surveys, events and people-focused projects.
• Promote the Firm's values and positive employee experience across all offices.

• Participate in HR projects and process improvement initiatives.
• Support policy reviews and updates.
• Identify opportunities to improve efficiency and service delivery.
• Assist with HR-related change projects and organisational initiatives.

Skills, Knowledge and Expertise

• Previous experience within an HR, administration or people-support role.
• Experience of providing administrative support within a professional office environment.
• Experience maintaining confidential records and information.
• Experience working with Microsoft Office applications.
• CIPD Level 3 qualified.
• Understanding of HR principles and employment practices.
• Understanding of confidentiality and data protection requirements.
• Awareness of the employee lifecycle.
• Excellent attention to detail and accuracy.
• Strong organisational and administrative skills.
• Ability to prioritise workload effectively.
• Strong communication and interpersonal skills.
• Ability to maintain confidentiality and discretion.
• Good Microsoft Office skills including Excel, Word and Outlook.
• Ability to build positive working relationships.

• Experience within a law firm or professional services environment.
• Experience using HR systems.
• Experience supporting recruitment or HR administration processes.
• CIPD Level 5 qualification or working towards CIPD qualification.
• Further HR-related qualification or training.
• Knowledge of UK employment law.
• Understanding of professional services environments.
• Knowledge of HR systems and reporting.
• Experience producing reports and analysing data.
• Experience coordinating projects or events.

Benefits

• 35 hour working week - Monday to Friday, 9am to 5pm 
• 25 days annual leave plus bank holidays pro rata (increasing with additional years of service) 
• A day off on your birthday each year
• Life assurance (x3 times salary)
• Pension scheme (Legal and General)
• Dedicated employee assistance programme
• Salary sacrifice options (including Cycle to Work Scheme, additional pension contributions and annual leave purchase options)
• Professional subscription fees
• Agile working arrangements
• Staff legal services discounts
• On-site coffee shop with discounted staff rates – Cardiff office
• Discounts at NCP parking sites – Cardiff office