Budget and Performance Management Coordinator (Financial Specialist III)

Fairfax County boasts a top-notch school system, safe neighborhoods, thousands of acres of parkland, and bustling town centers. County government sits at the heart of this dynamic community of almost 1.2 million residents and seeks employees eager to bring their energy, enthusiasm and skills to serve Fairfax residents and to shape the county's future. Land Development Services (LDS) is the steward of the county's land development and building construction codes and regulations, and its staff members embrace their essential role as "first preventers." Every day, through careful review, permitting and inspection of site and building construction, our staff protect the health, safety, welfare, and environment for those who live in, work in, and visit Fairfax County. Our department also serves as the gateway to much of the county's economic development, reviewing over 30,000 building and site plan submissions, issuing nearly 70,000 building permits, and conducting over 220,000 building and site inspections each year. If you would like to join a creative, collaborative, innovative team doing meaningful work, then LDS is the place for you.

Under the general direction of the Land Development Services (LDS) Finance Branch Manager, this position manages the budget development process; performs advanced professional fiscal work, responsible for performance, analysis, and review of budget and fiscal management work for agency to ensure all operations are within budget; works with senior managers to develop and understand their budgets; and manages the framework for performance management for the Land Development Services agency. This includes from budget conception thru audit inquiries. Assists the LDS Finance Branch Manager and Director of LDS at meetings and presentations to Industry, Department of Management and Budget (DMB) and Board of Supervisors (BOS) relating to the LDS budget and performance indicators. 

Manages and oversees the ongoing reconciliation of all financial accounts, accounts payable procedures and work product. Assists agency staff with preparing for procurements by assisting with scopes of work, technical specifications and timelines for an approved purchase order. Is responsible for recruitment, onboarding, offboarding, supervision, professional development, and performance of financial teams. Assist with oversight analysis, management, and development of LDS revenue. Conducts financial analysis and develops projections for short term and long-term forecasting of revenue & expenditure. Provides regular financial projection updates to Finance Manager. Oversees the ongoing reconciliations of all accounts, the LDS bank account and the cashier's office and revenue team. Oversees deposits all funds collected in a timely manner and in accordance with state, county code and local policy. 

Serves as the agency point of contact for revenue & expenditure related issues and makes recommendations concerning complex financial activity. Coordinates with agency Proffer team to ensure financial processing of proffers, bonds and agreements, and escrows. Works on financial projects upon request. Coordinates with division managers and program managers on review of fee schedule. Makes recommendations on modifications as necessary to improve service to customers. Monitors and evaluates internal controls, identifies any weaknesses, and recommends new controls and procedures. Complies with county, agency, and job specific training, including but limited to Emergency Management and Safety related courses. Provides exceptional customer support for services performed by the Department of Land Development Services and ensures compliance with applicable codes, regulations, and standards related to various activities within the agency's scope. A key responsibility is delivering timely and effective customer service through in-person phone, and virtual channels, with staff offering expertise to address real-time inquiries. 

Additionally, this position proactively collaborates with colleagues both within and outside the business unit to ensure efficient service delivery and timely resolution of customer needs. Continually seeks to expand safety knowledge through training, mentoring, self-study, or other methods of continuous learning. Clearly communicates safety expectations to employees within work unit. Resolves safety-related matters in a timely manner. Assist with recruitment, onboarding, and offboarding.

Note: This job advertisement is not intended to be all inclusive. Employees may perform other related duties to meet the ongoing business needs of the organization.(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.)

• Participates in the formulation and documentation of agency fiscal policies and procedures;
• Maintains numerous fund/subfund accounts;
• Reviews long range revenue and expenditures estimates to ensure availability of funds;
• Prepares and/or oversees the preparation of large agency budget;
• Applies budget, procurement, and payment procedures in accordance with established county policies, accounting principles (GAAP and GASB), and local and state policies and procedures;
• Researches budget, finance and procurement requirements, analyzes impact on current operations and recommends means of implementation.

(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)

• Considerable knowledge of the principles, methods, and practices of governmental budgeting and fiscal management and the ability to apply them to complex governmental systems;
• Considerable knowledge of federal, state and county policies, procedures, regulations and legislation impacting the maintenance of financial records;
• Ability to effectively supervise and coordinate the activities of staff;
• Ability to develop and implement fiscal policies and procedures.

MINIMUM QUALIFICATIONS: 
Any combination of education, experience, and training equivalent to the following:
(Click on the aforementioned link to learn how Fairfax County interprets equivalencies for "Any combination, experience, and training equivalent to")
Graduation from an accredited four-year college or university with either a bachelor's degree in accounting, business administration, public administration, public policy or related field; plus, three years of professional-level experience in finance, business administration, budgeting, or contract management, a master's degree in a related field or CPA may substitute for 1 year of experience.

NECESSARY SPECIAL REQUIREMENTS: 
The appointee to this position will be required to complete a criminal background and a credit check to the satisfaction of the employer.

PREFERRED QUALIFICATIONS:

• Experience with effectively facilitating meetings, training staff, and working independently.
• Advanced proficiency using MS Office Suite applications, SAP or similar Enterprise Resource Planning (ERP) financial system.
• Experience downloading and analyzing data from SAP (ERP).
• Experience with Virginia local governmental accounting and budget processes.
• Experience within local or state government.
• Experience in procurement and team management.
• Knowledge of SAP budget, procurement and finance modules
• Excellent communication skills.
• Ability to work with minimum direct supervision and successfully navigate managing staff.
• Experience with identifying and determining appropriate methods for gathering data and determining how that data can be useful in managing organizational performance.

PHYSICAL REQUIREMENTS: 
Ability to lift up to 25 lbs. Ability to walk, negotiate or traverse property sites that may be undergoing construction or having terrain that is not level. Ability to operate keyboard driven equipment, phone and retrieve documents from file cabinets. Duties are generally sedentary and performed in a normal office environment. All duties performed with or without reasonable accommodations.
 
SELECTION PROCEDURE:
Panel interview and may include exercise.

Fairfax County is home to a highly diverse population, with a significant number of residents speaking languages other than English at home (including Spanish, Asian/Pacific Islander, Indo-European, and many others.) We encourage candidates who are bilingual in English and another language to apply for this opportunity. 

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.  

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. TTY 703-222-7314. [email protected] EEO/AA/TTY. 

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