Tobacco Wellness Project Coordinator

The Project Coordinator is responsible for overseeing the day-to-day activities of the Tobacco Wellness Project in both Humboldt and Del Norte Counties. Provides direct administration, supervision, and leadership to the tobacco education program. Coordinator supervises program staff, completes progress reports, and coordinates the activities of the project. Project Coordinator acts as the program contact person for administrative and fiscal matters. Approves budgets, invoices, and staff changes. Conducts day-to-day planning, development, and implementation of the Scope of Work (1.3.4, 1-E-7, 2.1.2, 2.3.7, 3.1.1, 3.7.53-E-3); 20% of the Project Coordinator’s time is spent overseeing evaluation activities that are equal to 4 hours per week.1. Project Development: Communicate with the Program Outreach Services Manager on a weekly basis the status of project planning and development.
2. Responsible for creating and managing the program budget for all projects. Works within an approved project budget which includes but is not limited to turning all necessary documents to fiscal with a project summary.
3. Create a complete calendar one month in advance prior to the start date of each project or training. Schedule and manage projects consistent with the goals and policies of the program/grant, solicit project proposal, assess feasible and appropriate projects for the program, and develop agreements between YHHS and other contributing agencies/organizations.
4. Project Implementation: Ensure that projects have been well planned to include but not limited to logistics, timing, daily activities, equipment, and materials needed for the project. Ensure everything is in order for the project to begin, which includes but is not limited to: contracts with OTA, TERO, Fiscal, delegating staff to ensure the project is successful, insurance, policies, and safety procedures are followed.
5. Training Implementation includes organizing orientations and training for the staff to ensure compliance with grant objectives.
6. Must attend annual Statewide Tobacco Conference
7. Liaison with Project Recipients: Includes maintaining regular contact with all approved project recipients before, during, and after the implementation of the scheduled project. This may also include having the Project Coordinator at the event to ensure that it's following the criteria of the Tobacco Wellness grant Objectives and Tribal Policy guidelines.
8. Keep systematic records of all projects for up to five years. Maintains files, documents and all correspondence related to each project whether selected or not. Maintain copies of sign-in sheets, photo documentation, and other documentation for auditing and reporting purposes. Each approved project recipient will receive an approval letter, and each denial project recipient will receive a denial letter.
9. Performs other related duties as assigned.1. G7: Highschool diploma or GED with five years specified experience.
2. G8: Bachelor’s degree in related field with one year job specified experience.
3. Employee must be willing to acquire any special certifications or attend any training that is determined to be relevant or becomes required of the position in the future.
4. Candidates with equivalent combinations of education, training and experience will be considered.

MINIMUM QUALIFICATIONS:
1. Experience supervising staff.
2. Effective communication skills both orally and in writing
3. Flexible work schedule is required, to include evening and possible weekend hours or as needed to provide services, training, and presentations to families as well as other community or volunteer events:
4. Strong working knowledge of office communications systems (e-mail, voice mail, IBM compatible computer systems).
5. Must be proficient in utilizing computer-based client tracking systems and have basic computer literacy.
6. Applies appropriate leadership styles in a variety of situations. Promotes personal and professional development in an interdependent environment.
7. Experience in developing projects in a community service environment. Knowledge of group dynamics, supervisory and management. Experience developing, implementing, and monitoring long term plans and strategies.
8. Knowledge of Tribal guidelines, regulations, and procedures and ability to perform work and accomplish tasks in accordance with established policies, procedures, practices, and priorities, of the office and tribal organizations. This includes the ability to plan and organize work using one's own initiative and to seek information and assistance from other sources as necessary.
9. Must possess ability to maintain strict confidentiality of records and information pertinent to the nature of the work. Violations of this major requirement could lead to immediate dismissal.
10. Recognition that in order to serve Yurok People one must know as much as possible about Yurok history, culture and values.Performs the full range of supervisory duties and responsibilities. Plans work of subordinates based on priorities, nature of assignment. Develops work performance plans and evaluates the performance of subordinates. Provides advice, instruction, and guidance to subordinates on work and administrative matters. Effects disciplinary actions and determines developmental training needs of employees. Supervises subordinate employees including assigning and reviewing work, evaluation performance, training, taking necessary disciplinary action and making hiring and termination decisions. Use and promote a team approach to management and ensure accountability throughout the workplace.

CONDITIONS OF EMPLOYMENT:
1. All applicants are subject to the Tribe’s Drug and Alcohol Policy including pre-employment screening.
2. All applicants will acknowledge and follow all Yurok Tribe personnel and other policies and procedures.
3. The Yurok Tribe is an equal opportunity employer who exercises Indian preference; Indian Reorganization Act of 1934 (Title 25, USC, Section 472).
4. Valid state issued driver’s license and/or the ability to obtain a California driver’s license. Must be insurable on the Tribe’s insurance policy.
5. Must pass a background investigation and fingerprint clearance.
6. This position requires compliance with the Indian Child Protection and Family Violence Prevention Act Public Law 101-630; 25 Code of Federal Regulations Part 63 - Indian child Protection and Family Violence Prevention; Crime Control Act of 1990, Employee Background Checks; and Executive Order 12968, Adjudicative Guidelines.
7. Position could require travel and occasional work outside of regular work schedule.