Executive Administrative Assistant

This is where your work makes a difference.

At Baxter, we believe every person—regardless of who they are or where they are from—deserves a chance to live a healthy life. It was our founding belief in 1931 and continues to be our guiding principle. We are redefining healthcare delivery to make a greater impact today, tomorrow, and beyond.

Our Baxter colleagues are united by our Mission to Save and Sustain Lives. Together, our community is driven by a culture of courage, trust, and collaboration. Every individual is empowered to take ownership and make a meaningful impact. We strive for efficient and effective operations, and we hold each other accountable for delivering exceptional results.

Here, you will find more than just a job—you will find purpose and pride. 

Your role:

The Executive Administrative Assistant provides high-level administrative support to the Canada Head ITT & Pharma and Director, Human Resources as well as two other leaders. The Executive Admin provides high-level administrative and operation support to senior leadership requiring exceptional organizational skills, discretion, strong communication abilities, and the capacity to manage multiple priorities simultaneously. The Executive Admin acts as a trusted partner ensuring the efficient coordination of scheduling, communications, and confidentiality of key business activities.

What you'll be doing:

• Provide administrative support for meetings and events including but not limited to Senior Management Team Meetings, Town Hall/Kick Off Meetings, National Sales Meeting, Cycle Meetings etc.

• Build agendas and manage meeting logistics for in-person and virtual attendees, taking meeting minutes and communicating accountabilities for follow-up actions

• Manage shared drive to assemble meeting communications

• Create purchase orders and process invoices for business functions

• Reconcile and manage corporate cards as per company guidelines

• Develop and distribute communications on behalf of leadership

• Manage distribution email lists, update org charts

• Coordinate e-signature workflows and document approvals

• Manage catering for onsite meetings and events

• Coordinate projects, events, and HR initiatives

• Preparing reports and dashboards for leaders

What you'll bring:

• Bachelor’s Degree in Business Administration or related field

• Minimum 3 years of experience supporting senior executives

• Exceptional organizational and time management skills

• Advanced proficiency in Microsoft Office tools (PowerPoint, Word, Excel, Outlook, Access); document management experience a plus

• Excellent written and verbal communication skills, including interaction with senior-level internal and external stakeholders

• Proven experience with invoicing, expense reporting, meeting planning, and calendar management

• Experience supporting global teams and/or technical organizations highly desired

We understand that compensation is an important factor as you consider the next step in your career. At Baxter, we are committed to equitable pay for all employees, and we strive to be more transparent with our pay practices. The estimated salary range for this position is $89,600 - $134,400.00 CAD annually, which reflects base salary as well as estimated target payout under the Management Incentive Compensation Plan. Individual pay will be determined based upon skills, expertise and experience, and the incentive, which is contingent upon company and individual performance outcomes. For questions about this, our pay philosophy, and available benefits, please speak to the recruiter if you decide to apply and are selected for an interview.

This posting is for a current existing vacancy within our organization. We are actively seeking qualified candidates to fill this open position. If you are interviewed for this position, we will advise you within 45 days of the interview as to whether or not you were successful in obtaining the position. Information submitted as part of the job application process will be kept on file for 3 years from the date of submission in accordance with legislative requirements.

As part of our recruitment process, Baxter Corporation may use AI tools to assist screening candidates and assist in evaluating candidate qualifications. All final hiring decisions are made by the hiring manager and recruitment team.

Equal Employment Opportunity

Baxter is an equal opportunity employer. Baxter evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected characteristic.

Reasonable Accommodations

Baxter is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please click on the link here and let us know the nature of your request along with your contact information.

Recruitment Fraud Notice

Baxter has discovered incidents of employment scams, where fraudulent parties pose as Baxter employees, recruiters, or other agents, and engage with online job seekers in an attempt to steal personal and/or financial information. To learn how you can protect yourself, review our Recruitment Fraud Notice.