Payroll and Invoicing Admin Associate

 About Penbrothers 

Penbrothers is an HR & remote talent management partner and one of the fastest-growing companies in the Philippines. We provide talented Filipinos with global opportunities in high-growth startups and dynamic companies, from the comfort of their own homes.

About the Client

Our Client is a dynamic healthcare services organization committed to delivering high-quality medical solutions across Australia. We focus on supporting healthcare providers and patients through innovative services, reliable operations, and a people-first approach. As we continue to grow, we are looking for talented professionals who share our commitment to excellence and compliance. 

About the Role

The Pay & Invoicing Specialist is responsible for managing accounts payable and accounts receivable activities, including invoice preparation, payment tracking, account reconciliations, and debt collection while maintaining accurate financial records. The position requires a highly organized and detail-oriented professional with strong Excel skills, excellent written communication, and the ability to work independently to support the finance team's day-to-day operations. 

What you’ll do

• Prepare and issue accurate invoices in a timely manner

• Manage invoice tracking and ensure proper documentation

• Monitor outstanding payments and perform follow-ups on overdue accounts (debt chasing)

• Maintain and update Excel-based reports and financial records

• Support reconciliation of accounts and assist with month-end processes

• Liaise with customers to resolve billing issues or queries

• Provide general administrative support to the finance team as needed

What You Bring

• Proven experience in a similar accounts, invoicing, or finance admin role

• Strong proficiency in Microsoft Excel (formulas, pivot tables, data analysis)

• Familiarity with invoicing systems and debt collection processes

• Excellent communication and interpersonal skills

• High attention to detail and strong organizational abilities

• Ability to manage time effectively and work independently

 

Our Hiring Process

We utilize AI tools to enhance hiring efficiency and ensure a fair evaluation. Consequently, candidates will engage with an AI Interviewer, supervised by Human Talent Acquisition Experts who will support your entire application journey.

Our AI Expectations: While we encourage you to use AI for CV refinement and research, we require that all interviews and assessments be completed through your own authentic effort. The use of real-time AI assistance during interviews or to complete skills tests is strictly prohibited to ensure a fair and genuine evaluation of your capabilities.

What You’ll Get

At Penbrothers, we are obsessed with creating positive employee experiences. Here you’ll find an environment that nurtures learning and provides opportunities for growth. You’ll have the opportunity to make an impact on fast-growing startups and dynamic companies. 

·   Meaningful work & Growth: We take every opportunity to stretch ourselves and deliver an excellent client experience. 

·   Employee as our biggest asset: We are genuinely invested in our people’s career and welfare.

·   Global reach & local impact: Get to work with high-growth startups and dynamic companies from the comfort of your own home. 

·   Powering global startups: We’ve created 1,400 Filipino jobs that empower global start-ups to focus on growth.