Executive Assistant (U)

Are you an experienced administrative professional who thrives in a fast-paced environment and enjoys supporting organizational success?

The City of San Bernardino is seeking a highly organized, resourceful, and professional Executive Assistant to provide complex and confidential administrative support to the Office of the City Manager!

San Bernardino offers access to major transit corridors, natural beauty, and a wide range of housing and lifestyle options. It’s a place where public service careers are supported by a strong sense of community and purpose — and where motivated professionals can grow, contribute, and be part of something meaningful.

• Demonstrates excellent organization and attention to detail.
• Exercises sound judgment, discretion, and professionalism.
• Effectively manages multiple assignments and changing priorities.
• Communicates clearly and professionally with employees, elected officials, outside agencies, and the public.
• Maintains strict confidentiality when handling sensitive information.
• Is proficient in Microsoft Office and other administrative software.
• Works independently while contributing to a collaborative team environment.
• Has experience supporting executives, managers, or senior-level staff in a complex organization.

Education, Training and Experience: 
A typical way of obtaining the knowledge, skills and abilities outlined above is graduation from high school or G.E.D. equivalent; five (5) years of increasingly responsible office administrative or secretarial experience; or an equivalent combination of training and experience.  

An Associate of Science/Arts degree from an accredited college or university is preferred, with coursework in Business, Accounting or a related field. 

Accreditation shall be by a national or regional accreditation body that is recognized by the secretary of the United States Department of Education.  

Licenses; Certificates; Special Requirements:

A valid California driver's license and the ability to maintain insurability under the City's vehicle insurance policy.

Type accurately at a speed necessary to meet the requirements of the position.

Knowledge of:

• Office administrative and management practices and procedures, including principles and practices of file and document management.
• Principles and practices of sound business com­munica­tion; correct English usage, including spelling, grammar and punctuation.
• City organi­zation, ordinances, rules, policies, procedures and operating practices related to areas of respon­sibility.
• Terminology, work processes, policies, procedures and local, state and federal requirements applicable to areas of assigned responsibility.
• Basic functions of public agencies, including the role of an elected Council and appointed committees and boards.
• Advanced uses of word processing, graphics, spread­sheet, data­base and other software to create documents and materials requiring the inter­pre­tation and manipulation of data.
• Basic principles and practices of public administration, including budgeting, purchasing and maintenance of public records.

Ability to:

• Organize, set priorities, take initiative and exercise sound independent judgment within areas of respon­sibility.
• Interpret, apply, explain and reach sound independent decisions in accordance with City and departmental regulations, policies and procedures.
• Organize, research and maintain a variety of office files and records.
• Operate a computer, word processing and spreadsheet software and other standard office equipment.
• Type accurately at a speed necessary to meet the requirements of the position.
• Compose routine correspondence, prepare documents and make arrangements from brief instructions.
• Communi­cate clearly and effectively, both orally and in writing.
• Understand and follow written and oral instructions.
• Prepare clear, accurate and concise records and reports.
• Maintain strict confidentiality of privileged information.
• Use a high degree of tact, diplomacy and discretion in dealing with sensitive and confidential situations and concerned internal and external parties.
• Establish and maintain highly effective working relationships with the City Manager, Mayor, City Council members, other elected and appointed officials, committee members, other department directors, managers, staff, residents, representatives of civic and community groups the public and others encountered in the course of work.

Recruitment Timeline

This recruitment will close on Sunday, October 4, 2026, at 11:59 pm, or until a sufficient number of applications have been received. 

Applications Review: Week of October 5, 2026

Online Exam: Week of October 12, 2026, or agreed upon date by both HR recruiter & Dept (TENTATIVE)

**All dates are subject to change at the discretion of the personnel officer**

All applicants are required to submit an online application through the City’s official website at www.sbcity.org. This recruitment will remain open until Sunday, October 4, 2026, at 11:59 PM or until a sufficient number of qualified applications have been received.

Applications must be fully completed and clearly demonstrate that the minimum qualifications for the position are met. All information provided is subject to review, investigation, and verification. While resumes may be uploaded as supplemental documentation, they will not be accepted in place of a fully completed City application.

Following the initial screening, the most qualified candidates whose backgrounds best match the needs of the City will be invited to continue in the selection process. Meeting the minimum qualifications does not guarantee advancement. Candidates will remain under consideration until a final selection is made and an offer is accepted. The City of San Bernardino reserves the right to close the recruitment at any time and may determine that none of the applicants, including those who meet the minimum qualifications, are suitable for the position.

• Application Review
• Online/Oral Exam
• Background Investigation with the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI)
• Pre-employment Medical Exam, including drug test
• Employment/Professional Reference Check

Accordingly, the City will provide information from each new employee’s Form I-9 to the U.S. Department of Homeland Security and the Social Security Administration to confirm authorization to work in the United States.

For more information about E-Verify, please visit the U.S. Citizenship and Immigration Services website at www.uscis.gov

The City of San Bernardino is an Equal Employment Opportunity Employer. The City follows a nepotism policy, which may impact hiring decisions if an applicant has relatives currently employed by the City.

In compliance with the Americans with Disabilities Act (ADA), the City provides reasonable accommodations for individuals with disabilities. Each request is evaluated on a case-by-case basis. To request an accommodation, please contact the Human Resources Department directly at (909) 384-5161. 

This bulletin is intended for informational purposes only and does not constitute a contract, expressed or implied. Its contents may be modified or withdrawn without prior notice.

For questions regarding this recruitment, contact Human Resources at 909-998-2060 or email Stephanie Rivera at [email protected]

Additional information is available at www.sbcity.org.