Procurement Data Entry Clerk

What’s Our Vision and Purpose?

At Manhattan Beer and Beverage Distributors, our vision is to be the leading beer distributor in the market.

Imagine building a business from the ground up, with nothing more than 1 truck, 4000 feet of warehouse space, 2 Beer Brands and a lot of determination! Simon Bergson, founder and owner of Manhattan Beer and Beverage Distributors, has done exactly this, growing our business over the last 40 years to exponential heights. Manhattan Beer and Beverage Distributors now has 1.5 million feet of warehouse space, the distribution rights to 300 brands, 400 trucks and services 15 counties. Our aim is to provide great service to all of our customers from the convenience store owner to our big chain operators, restaurants, bars and hotels.

Hard work, grit and a “can do” spirit are our hallmarks.

Come Join Our Family…..

We couldn’t do what we do without our team. Not only do we want to develop our brands and our business, we want to develop our people, making Manhattan Beer and Beverage Distributors a great place to work. It doesn’t matter how large we get, we’ll always be family. For this reason, we are committed to your success, coaching and development.

Our business is growing and we need smart and talented people like you to help us get where we want to be!

Opportunity Awaits!

Your Main Focus: 

The Procurement Data Entry Clerk supports the purchasing and procurement department by ensuring accurate and timely entry of data related to product orders, supplier invoices, and inventory records. This role plays a critical part in maintaining precise purchasing information, supporting vendor relationships, rail, and ensuring compliance with company policies and union requirements. The position requires strong attention to detail, excellent organizational skills, and the ability to work effectively in a fast-paced beer distribution environment. 

Key Responsibilities 

• Enter purchase orders, invoices, credits, and pricing updates into the procurement system with accuracy and efficiency. 
• Maintain up-to-date records of supplier information for orders, receiving, rail, OTR, and team tracking and measuring metrics. 
• Assist in reconciling discrepancies between purchase orders, deliveries, and invoices. 
• Support Procurement Manager in preparing reports on purchasing trends, supplier performance, and cost analysis. 
• Monitor product availability, backorders, and substitutions in coordination with suppliers. 
• Communicate with vendors regarding order status, delivery timelines, and corrections to paperwork. 
• Collaborate with warehouse, receiving, and accounting teams to ensure alignment on inventory, deliveries, and invoice payments. 
• Ensure compliance with company policies, union regulations, and safety standards. 
• Assist with filing, scanning, and maintaining digital and physical procurement records. 
• Support other administrative and clerical functions within the procurement department as needed. 

Qualifications 

• High school diploma or equivalent required; associate’s degree preferred. 
• 1–3 years of data entry, administrative, or procurement-related experience (beverage or distribution industry a plus). 
• Strong computer skills, including Microsoft Excel, Word, and procurement/ERP software. 
• Excellent typing speed and accuracy with strong attention to detail. 
• Strong organizational and time management skills. 
• Ability to work independently and as part of a team in a unionized environment. 
• Effective communication skills for interaction with vendors, internal departments, and union staff. 

Hourly Salary $24.00 - $26.00 per hour
It is not typical for offers to be made at or near the top of the range. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, certifications obtained. Market and organizational factors are also considered. In addition to salary and a generous employee benefits package, successful candidates are eligible to receive a discretionary bonus.