Biophysics Graduate Program Manager

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Job Category:

Academic Staff

Employment Type:

Regular

Job Profile:

Graduate Program Manager

Job Summary:

The Biophysics Graduate Program Manager has responsibilities in multiple areas related to the day-to-day operations and administrative functions of the program. This position advises graduate students directly and is the main point of contact for students as they move through programmatic milestones. In addition, the program manager acts as a subject matter expert on all graduate student-related policies and processes and is the point of contact between the Biophysics program and the Graduate School. This position plans and conducts logistics for several events each year, including first-year student intake/orientation, the program’s annual retreat, and graduate recruiting. Other responsibilities include maintaining student records, tracking student progress, extracting student data, and providing analysis when needed or during periodic reviews. The Graduate Program Manager collaborates with the Biophysics Program Director, Associate Program Director, and Associate Director for Bock Laboratories in the administration of the program, the associated NIH T32 training grant, and in supporting the activities of the program’s committees (Steering, Admissions and Curriculum).

Key Job Responsibilities:

Responsible for maintaining student records, tracking progress, extracting student data and providing analysis as needed and during periodic reviews

Oversees admissions and recruiting process, including managing the review of admissions applications and planning recruiting/interview visits for prospective students

• Manages the response, support, and advocacy for graduate students while continuously improving the student experience and overall graduate program

• Oversees programming, services, and events to promote professional development and academic success

• Provides comprehensive advising services promoting graduate student success, retention, and degree completion. Advises on programs, graduate education, and university policies, processes, and procedures. Monitors degree progress and assists students in navigating resources and systems throughout the student lifecycle from matriculation to degree completion

• Maintains compliance with graduate program(s), school/college, and university requirements and technology systems related to admissions, assessment, academic degree progress/requirements, and program review. Makes policy and procedure recommendations and/or changes

Maintains and updates the program handbook and Biophysics website

• Oversees staff and/or graduate program functions

• Serves as the expert resource for applicants, current students, faculty, staff, and other stakeholders of an academic program

Department:

IMV Administration

Compensation:

Minimum annual rate of $62,419

Required Qualifications:

• Strong written and oral communication skills

• A high degree of professionalism, sound judgment, confidentiality, and flexibility

• Well-developed interpersonal skills with the ability to both work in a team and independently

• Strong attention to detail, personal initiative, and ability to meet deadlines

Preferred Qualifications:

• Master's degree in a relevant field

• At least 1 year of experience, preferably in higher education

• Familiarity with the scope and purpose of STEM graduate training

• Experience with event planning and logistics

• Strong analytical skills for interpreting policies, managing budgets, and handling data

• Computer skills: familiarity with student record systems, graduate admissions portals, Qualtrics, and file hosting/sharing systems and proficiency with Excel

Education:

Bachelor's degree

How to Apply:

Please click the Apply Now box to start the application process.

Please upload the following documents:

1. A current resume or CV highlighting your experience, training, and/or credentials relevant to the position.

2. A cover letter describing your interest in the position, summarizing your relevant experience, and explaining how your background aligns with the requirements of the role.

Please note, there will only be one attachment field. You must upload all of your documents in the attachment field.

Applications submitted without both documents may still be considered, but both a cover letter and resume are required to guarantee consideration.

Contact Information:

Christopher Johnson

[email protected]

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer. 

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

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