HubSpot Administrator / Sales & Marketing Administrator

 About Penbrothers 

Penbrothers is an HR & remote talent management partner and one of the fastest-growing companies in the Philippines. We provide talented Filipinos with global opportunities in high-growth startups and dynamic companies, from the comfort of their own homes.

• Manage the day to day administration and maintenance of the HubSpot CRM.
• Maintain database structure, contact and company records, lifecycle stages, properties, lists, and segmentation.
• Build, maintain, and optimize automated workflows, sequences, and deal pipelines based on business requirements.
• Maintain CRM data hygiene, including deduplication, field standardization, bounce/unsubscribe management, and record accuracy. 
• Build and maintain pipeline dashboards, activity tracking, and management reports inside HubSpot.
• Monitor CRM processes and identify opportunities to improve data quality, automation, and operational efficiency.
• Provide practical guidance to leadership on HubSpot capabilities, configuration options, and recommended best practices.
• Support the implementation and refinement of CRM processes as business needs evolve.

• Format and publish pre-drafted blog posts and other approved content to the company's WordPress website.
• Maintain basic website content updates, formatting, links, and page information.
• Cross-post completed blog articles and company updates to LinkedIn as needed.
• Perform basic SEO and content formatting tasks based on existing guidance.
• Ensure published content is properly formatted and reviewed for basic quality and consistency.

• Support the preparation and maintenance of sales and marketing materials.
• Assist with email marketing and nurture activities within HubSpot.
• Maintain and update contact and prospect lists.
• Support basic prospect and company research as needed.
• Assist with tracking sales and marketing activities, follow-ups, and pipeline information.
• Help coordinate meetings, discovery calls, and other sales or marketing activities.
• Support event, webinar, and vendor coordination when required.
• Maintain calendars, trackers, and other recurring operational documentation.

• Prepare recurring sales and marketing reports using information from HubSpot and other company systems.
• Track key activity and performance metrics and flag relevant changes or issues.
• Maintain organized records, trackers, and shared resources.
• Assist leadership with recurring administrative and coordination tasks related to sales and marketing operations.
• Take on other reasonable administrative or operational assignments that support the team's day-to-day execution.

• Make light edits to existing Canva templates and marketing materials.
• Format social media graphics, email banners, one-pagers, or similar materials using existing templates.
• Maintain consistency with approved branding and content guidelines.

• At least 1 year of proven hands-on experience administering HubSpot, including CRM management, workflows, automation, segmentation, and database hygiene.
• Experience managing or maintaining CRM data and processes independently.
• Ability to understand business requirements and translate them into practical HubSpot configurations or workflow solutions.
• Experience uploading, formatting, and publishing pre-written content in WordPress.
• Strong organizational skills and the ability to manage multiple recurring workstreams.
• Strong written and verbal English communication skills.
• Comfortable working independently in a lean, fast-paced environment without requiring constant direction.
• Willingness and ability to support a variety of sales, marketing, coordination, and administrative activities beyond HubSpot.

• HubSpot Administrator or CRM-related certifications.
• Experience supporting B2B marketing, IT, Managed Services (MSP), or compliance-related businesses.
• Experience with LinkedIn or other social media management.
• Experience with event, vendor, or partner coordination.
• Basic Canva experience.
• Familiarity with email marketing, lead nurturing, or sales operations.

• This is not a 40 hour per week HubSpot only role. HubSpot is the primary area of ownership, but the position includes other sales, marketing, coordination, and administrative responsibilities.
• This is not a high-level marketing strategy ownership role. Strategic direction and technical content remain with the internal leadership team.
• This is not a cold-calling or direct sales role.
• This is not a heavy graphic design, copywriting, or web development role.

Our Hiring Process & AI Disclaimer: We use AI tools to streamline our application process—including an initial conversation with an AI Interviewer. All hiring decisions are made entirely by humans: our Talent Acquisition team guides your full candidate journey and makes all evaluation decisions.

You are welcome to use AI for CV refinement and research, but real-time AI assistance during interviews or skill assessments is strictly prohibited to ensure an authentic evaluation. 

Read our full AI Disclaimer to learn more

 

What You’ll Get

At Penbrothers, we are obsessed with creating positive employee experiences. Here you’ll find an environment that nurtures learning and provides opportunities for growth. You’ll have the opportunity to make an impact on fast-growing startups and dynamic companies. 

·   Meaningful work & Growth: We take every opportunity to stretch ourselves and deliver an excellent client experience. 

·   Employee as our biggest asset: We are genuinely invested in our people’s career and welfare.

·   Global reach & local impact: Get to work with high-growth startups and dynamic companies from the comfort of your own home. 

·   Powering global startups: We’ve created 1,400 Filipino jobs that empower global start-ups to focus on growth.