Lamproom Administrator

Purpose of the job:

To assist in providing quality services and safe operation of Lamproom equipment and tools for health, safety and productivity in the mining sector.

Lamproom Administrator responsibilities are:

Vision, Mission and Values

• Comply with and actively promote the desired
  culture of the organisation and its Policies,
  Procedures and Code of Conduct.

Relationships

• Ensure effective and mutually beneficial
  relationships are developed and maintained
  through effective contribution to and
  communication with members of staff, supervisor
  and customers

Planning

• In consultation with the supervisor and other
  appropriate members of staff, identify areas for
  improvement within area of responsibility and
  develops options for consideration including prioritising implementation issues.
• Prioritise own day to day work activities in line with the needs of the Administration function.

Administration – Operational Activities

• Continuously managing and controlling the
  purchasing and deliveries of orders as per site
  requirements.
• Coordinating all site specific training requirements
• Ensuring that all site equipment is on asset
  register
• Accountable for the entire stock control function
  as per site requirements.
• Oversees that sufficient stock is available to meet
  with customers demand. The required stationary
  and tools are in stock as required by the service
  technicians / Lamprooms.
• Responsible for stock counts.
• Manage and control all costs, expenses etc. which
  affect the cash flow of the business e.g.
  equipment, overtime, internal ordering
• Ensure maintenance and service invoices are sent
  to the relevant persons for authorization approval.
• Ensure all POD’s received are returned to
  Rustenburg Branch in a timely manner.
• • Provide support services for various staff including
  typing, photocopying, binding, laminating, faxing
  and filling documents.
• Ensure all filing are kept up to date and accurate.
• • Ensure all documentation that are sent to any
  person internal and external are correct and done
  in a professional manner.
• Assist with quotes to customers.
• • Answering telephones
• Completion of required documentation, reports
  and paperwork for the mine, customers, and
  Supervisor.
• Register of all pre-numbered documentation to be
  maintained as per ISO requirements
• Capture of field service reports (All product
  definitions e.g. GDI, Safe-Lites, SCSR, PDS, special
  equipment etc.)
• Maintain housekeeping for areas within
  responsibility

Support

• Liaise with other Lamproom employees, and
  customers on the site to assist in ensuring quality
  and safety of work and that contractual obligations
  are met
• Liaise with visitors, clients, staff and others to
  assist with general enquiries.
• Keep supervisor updated of all unresolved and/or
  potential problems that would negatively affect
  the customer or our company.
• Feedback on a regular basis to Supervisor

Continuous Improvement

• Participate as appropriate in quality programs
  implemented across the company.
• Proactively identify and implement innovative
  solutions to identified needs to enhance the
  operational effectiveness of the Administrative
  function
• Generate ideas for growth and further
  development of the company

Work, Health and Safety

• Adhere to all customer safety regulations at all
  times
• Complies with and actively promotes Company
  Health and Safety policies, practices and
  procedures.
• Ensure medical and inductions are valid.
• Use of personal protective equipment.

Quality Management System

• Comply with the Company’s Quality Management
  System, Procedures, Practices and Policies.

Community Relations

• Ensure all interactions within the community
  portray the Company as a professional services
  provider to mining sectors
  
• Other duties that may be required from time to
  time to allow the site administrator to perform in
  the position for the good of the organisation.
  
  

Credentials / Knowledge required for the position

• Matric
• Office administration diploma / certificate will be an advantage;
• At least 3 years’ experience in an administration role
• Good computer skills (Microsoft package).

Skills and Attributes for the position

• Clear verbal and written communication skills;
• Be able to work in a team;
• Problem solving;
• Good organizer,
• Conflict Management;
• Diligent;
• Pro-active;
• Well groomed;
• Trustworthy;
• Reliable;
• Mathematics and numeracy;
• Self-discipline;
• Medically fit.

All applicants who meet the minimum requirements and wish to apply should do so on or before 21 August 2026 at 12:00

Please note our shortlisting period is one-two weeks If you don't hear anything from us, consider your application unsuccessful.