Executive Assistant

Description

Ray County Hospital is seeking a highly organized, resourceful, and confidential Executive Assistant to provide high-level administrative support to the Chief Executive Officer (CEO) and senior leadership team. This position plays a critical role in ensuring efficient operations of the executive office in a rural healthcare setting, requiring flexibility, discretion, and a deep understanding of the hospital’s mission to provide compassionate care to our community.

Key Responsibilities:

• Executive Support:
• Manage CEO’s calendar, schedule meetings, and coordinate appointments, both internal and external.
• Prepare correspondence, reports, memos, and presentations, ensuring accuracy and professionalism.
• Handle confidential information with discretion and maintain strict confidentiality.
• Organize and maintain executive files and records.
• Board & Committee Coordination:
• Prepare agendas, take minutes, and coordinate logistics for board meetings and hospital committees.
• Distribute board packets and ensure compliance with documentation standards.
• Communication & Liaison Duties:
• Serve as a liaison between the executive office and hospital departments, staff, community partners, and outside agencies.
• Screen and prioritize communications (emails, calls, mail), responding or directing as appropriate.
• Project & Operational Support:
• Support the CEO in special projects, strategic initiatives, and community outreach.
• Coordinate travel arrangements, reimbursements, and expense reports for hospital staff.
• Assist with hospital events and community engagements as needed.
• Administrative Oversight:
• Monitor deadlines and follow up on tasks and projects on behalf of the CEO.
• Help ensure compliance with hospital policies, procedures, and healthcare regulations.

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Working Conditions:

• Primarily office-based within the hospital administration wing.
• Occasional attendance required at after-hours meetings or community events.
• May involve light travel within the region.

Requirements

Education:

• Associate's in Healthcare Administration, or a related field preferred.

Experience:

• Minimum 3 years of administrative or executive assistant experience, preferably in a healthcare or nonprofit setting. Familiarity with rural healthcare operations is a plus.

Skills & Competencies:

• Strong organizational and time management skills.
• Excellent written and verbal communication.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently with minimal supervision.
• High degree of professionalism and interpersonal skills.
• Adaptability and problem-solving skills, especially in a dynamic rural healthcare environment.
• Flexible availability to attend Board Meetings