- Salary
- $45k – $65k
- Location
- Penn State University Park, United States of America
- Workplace
- Hybrid
- Type
- Full-time
- Education
- Associate
- Visa
- Not sponsored
- Source
- Workday
Description
APPLICATION INSTRUCTIONS:
CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.
Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.
POSITION SPECIFICS
The College of Information Sciences and Technology (IST) is seeking a Department Head Assistant to provide high-level administrative support for department head operations and related faculty processes. This position will serve as a primary administrative point of contact for an assigned department while also working as part of a coordinated college administrative team to support consistent faculty affairs, hiring, and operational processes across the departments. As the college continues to refine its departmental support structure, this position will play an active role in helping shape administrative processes, responsibilities, and partnerships that support department and college priorities.
The Department Head Assistant will work both collaboratively and independently to execute this position’s responsibilities, which include but are not limited to:
Serve as the primary administrative point of contact for an assigned department head and department-level administrative needs.
Coordinate department head calendar, scheduling, meeting preparation, follow-up, and routine communications.
Support department-level faculty recruitment activity, including candidate itineraries, search committee logistics, materials, and related Workday tasks.
Collaborate with department leadership, fellow department head assistants, and the dean's office to ensure consistent execution of college-level administrative, faculty affairs, and operational processes, including the use of shared timelines, templates, documentation, and established procedures as well as coordinate the non-tenure line promotion process for the college.
Provide backup support for other department head assistants during absences or peak workload periods.
Coordinate faculty mentoring initiatives across the college, including new faculty mentoring programs and same-rank peer mentoring groups, by organizing communications, meetings, resources, participation records, and related activities.
Provide administrative support for department operating activities, including department head travel, reimbursements, purchasing, and budget-related processes, and serve as a knowledgeable resource for faculty on related college and university procedures.
Draft, proofread, and organize correspondence, reports, presentations, proposals, and process documentation.
QUALIFICATIONS
Strong organizational skills with exceptional attention to detail and follow-through.
Demonstrated ability to adapt to changing priorities, evolving responsibilities, and organizational growth.
Demonstrated ability to work collaboratively as part of a team while also maintaining responsibility for independently assigned work.
Ability to establish and maintain effective working relationships with faculty, staff, students, and university partners.
Excellent interpersonal and communication skills and ability to work effectively with confidential information.
MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS
Associate Degree 4+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None
WORK ARRANGEMENT
This position is eligible to work in a hybrid schedule every week, with 3 days in the office and 2 days remotely, as determined by the supervisor and the needs of the role.
BACKGROUND CHECKS/CLEARANCES
Employment with the University will require successful completion of background check(s) in accordance with University policies.Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.
SALARY & BENEFITS
The salary range for this position, including all possible grades, is $44,628.00 - $64,668.00.
Salary Structure - Information on Penn State's salary structure
Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.
CAMPUS SECURITY CRIME STATISTICS
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.
EEO IS THE LAW
Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.
