IPRA Specialist

Plan, organize and coordinate the Inspection of Public Records Act (IPRA) requests and activities of the City Clerk's Office; oversee the Records Custodians within assigned City departments; ensure distribution of IPRA requests are in compliance with State law; compile and organize all new and amended Resolutions and Ordinances for codification; coordinate assigned activities with other divisions, outside agencies and the general public and provide highly responsible and complex staff assistance to the City Clerk.
 
 Job descriptions are intended to present a general list of tasks/duties performed by employees within this job classification. Job Descriptions are not intended to reflect all duties performed within the job.
  ESSENTIAL FUNCTIONS: Essential functions may include, but are not limited to the functions listed below. Must be able to perform the essential functions of the job with or without a reasonable accommodation.

1. Plan, organize and coordinate the Inspection of Public Records Act (IPRA) requests and activities of the City Clerk's Office; act as the central records custodian for the City of Albuquerque; ensure distribution and compliance with IPRA requests is in accordance to State law.
2. Participate in the development and implementation of IPRA goals, objectives, policies, and priorities; recommend and implement resulting policies and procedures.
3. Serve as a central IPRA liaison for the City of Albuquerque with other City departments, divisions, outside agencies and the general public; recommend resolution to sensitive and controversial issues.
4. Serve as a liaison between the City Council and the City Legal Department to compile all new and amended Resolutions and Ordinances for codification with American Legal Publishing.
5. Maintain all official municipal records and archives; review for accuracy; prepare documents for scanning and formal binding; publish resolutions, ordinances, memorials and propositions ensure compliance with the City Charter.
6. Assist the Assistant City Clerk in preparing, maintaining and monitoring contract and agreement files.
7. Assist in researching and responding to various information requests and inquiries from City departments, divisions, outside agencies and the general public.
8. Provide and coordinate IPRA and Open Meetings Act training in accordance to State and City laws for all City of Albuquerque Departments and Divisions.

SUPPLEMENTAL FUNCTIONS:

1. May be required to respond to public inquiries received from 311 call center tickets; provide information as requested within the area of assignment.
2. Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of Inspection of Public Records.
3. Assist in the compliance with the Open Meetings Act.
4. Assist in the administration of municipal and special elections.
5. Perform related duties and responsibilities as required.

Education and experience directly related to the minimum requirements below may be interchangeable on a year for year basis.

Associate's degree from an accredited college or university in business administration, public administration, records management, criminal justice, business, general studies or related field; and 
 
Five (5) years of administrative office support experience; and 

To include two (2) years administrative experience in records management or related duties.

ADDITIONAL REQUIREMENTS:
Possession of a valid New Mexico Driver's License or ability to obtain by date of hire.
Possession of a City Operator's Permit (COP) within 6 months from date of hire.
Possession of a valid Notary Public Certificate within six (6) months from date of hire.Environmental:
Office environment, exposure to computer screens. 

Physical:
Essential and supplemental functions may require maintaining physical condition necessary for sitting, walking or standing for prolonged periods of time; light lifting and carrying.