DEPUTY COURT CLERK

Description

SUMMARY

Individual serves as Deputy Clerk of the Municipal Court and assists in the publication, filing, indexing and safekeeping of all court judicial proceedings as well as performing general clerical and administrative work.

ESSENTIAL FUNCTIONS

THE ESSENTIAL FUNCTIONS INCLUDE, BUT ARE NOT LIMITED TO, THE FOLLOWING DUTIES. ADDITIONAL ESSENTIAL FUNCTIONS MAY BE IDENTIFIED BY THE CITY AND LISTED AS SUCH IN THE INCUMBENT'S PERFORMANCE APPRAISAL ELEMENTS. VARIOUS TASKS MAY BE ASSIGNED UNDER EACH ESSENTIAL FUNCTION. THOSE THAT ARE LISTED UNDER THE EXAMPLES OF WORK ARE NOT ALL INCLUSIVE; THEY ARE EXAMPLES ONLY AND MAY BE AMENDED OR ADDED TO AS NEEDED BY THE CITY.

EXAMPLES OF WORK

Examples of work performance in this classification include, but are not limited to, the following tasks. These tasks may be amended, or other tasks may be assigned as necessary.

• Assist the Court Clerk who is custodian of all Municipal Court records; tickets, criminal charges and appeals plus all bonds including forfeitures and final judgments.
• Perform general clerical work involved in the preparation, preservation, and retrieval of various forms, reports and correspondence for the Municipal Court Services Department and court Judicial proceedings.
• Witness and sign affidavits as sworn by police officers and/or complainants.
• Witness and sign uniform traffic citations as sworn by police officers.
• Responsible and accountable for accurate filing, indexing, and record keeping that can be tracked and/or retrieved.
• Work with considerable independence within limits defined by State requirements.
• Serve as Municipal Court Services receptionist/cashier; answer routine questions; refer inquiries to appropriate individual.
• Serve and assist court participants, attorneys, and law enforcement officers.
• Assist visitors at counter.
• Receive cash payments.
• Collect and balance all monies from fines, penalties, fees, and court costs including disbursement of all state assessments.
• Maintain security and accuracy of the cash drawer and any received moneys for bonds or fines paid.
• Answer incoming phone calls and make proper connections.
• Provide requested information, forward calls, or take messages.
• Take inquires requests and complaints. Provide appropriate follow-up response.
• Receive cash bonds/fines after hours and issue proper receipts to the public.
• Maintain confidential information; prepare court reports and records.
• Sort and file material/information according to predetermined procedures.  
• Convert information then post or make data entry into computer.
• Receive written bonds from bondspersons and send releases to holding facilities/jails as needed.
• As requested by field personnel, contact judges to assign bonds for arrestees, and when applicable, arrange for housing of juvenile arrestees in the appropriate holding facility.
• Organize printouts and files.
• When requested, update bond information for inmates in holding facilities and advise those holding facilities of the new information.

SUPERVISORY RESPONSIBILITIES

No supervisory responsibilities.

INCUMBENT PERFORMS OTHER JOB-RELATED TASKS AS ASSIGNED AND REQUIRED; ANY DUTIES/TASKS INCLUDED IN THE EMPLOYEE'S PERFORMANCE EVALUATION ELEMENTS ARE ESSENTIAL TO THAT EMPLOYEE'S POSITION WITHIN THE JOB CLASSIFICATION.

EQUAL EMPLOYMENT OPPORTUNITY

The City of Brandon, MS is an Equal Opportunity Employer. Selection of position will be made without discrimination for any reason such as race, color, religion, sex, national origin, politics, or marital status.

Requirements

MINIMUM QUALIFICATIONS

If a candidate believes he/she is qualified for the job although he/she does not have the minimum qualifications set forth below, he/she may request special consideration through substitution of related education and experience, demonstrating the ability to perform the essential functions of the position.

EDUCATION and/or EXPERIENCE

High school graduate or equivalent and one (1) year work experience in a demanding, responsible office environment. Prefer (1) year experience in court system.

KNOWLEDGE, SKILLS, ABILITIES AND OTHER CHARACTERISTICS

Knowledge

• Knowledge of clerical methods, practices, and procedures
• Knowledge of municipal government organization and functions 

Skills

• Communication and Interpersonal skills; able to establish and maintain effective, professional lines of communication
• Organization and record keeping skills
• Math skills
• Independent worker
• Problem solver

Abilities

• Able to use good judgment in making decisions in the conformance with the law, regulations and policies
• Able to maintain confidentiality and professional management of privileged information
• Able to make correct change without error and make mathematical calculations
• Able to express ideas clearly and concisely, both orally and inwriting
• Able to establish and maintain effective working relations as required by work assignments
• Able to us personal computer with Microsoft Word, Word Perfect, and Municipal Court Records software
• Able to operate standard office equipment (credit card machine, fax, copier, and postage)

OTHER REQUIREMENTS

Have and maintain valid MS drivers' license

PHYSICAL REQUIREMENTS

These physical requirements are not exhaustive and additional job-related physical demands may be added to these by the city of the need arises. 

• Corrective devices may be used to meet these physical requirements.
• Ability to walk, stand and occasionally move objects up to 10 pounds found in office environment. Ability to see and discern forms, records, reports, maps, charts, diagrams, etc. Ability to give and receive information through speaking and listening. Regularly use fingers and hands to work telephone, office equipment, and computer keyboard.

WORK ENVIRONMENT

Work environment is typical office setting which is usually quiet.

I understand the duties listed above are intended as illustrations of the various types of work that may be performed and the omission of specific statements of duties does not exclude them from the position.

Applicants must submit the following forms

DCC

Copy of Valid Driver’s License, Social Security Card and/or U.S. Passport

Copy of DD Form 214 from military Service if applicable

Copy of any certifications, diplomas, or training certificates related to the position description