Legal Administrative Assistant - Bankruptcy & Energy Litigation

Description

Jones Walker LLP is seeking an experienced Legal Administrative Assistant (LAA) to support attorneys in our Bankruptcy & Restructuring and Energy Litigation practices in the Houston office. This position is ideal for a detail-oriented professional who thrives in a fast-paced environment, embraces technology, and takes pride in providing exceptional support to attorneys and clients.

The successful candidate will possess strong litigation support experience, excellent organizational skills, and the ability to manage multiple priorities while working collaboratively with attorneys, paralegals, and administrative professionals.

Key Responsibilities

• Prepare, revise, format, and file legal documents in federal and state courts, including the Southern District of Texas.
• Perform electronic filings through ECF/PACER, bankruptcy court filing systems, and Texas eFile.
• Manage complex litigation and bankruptcy calendars, including deadlines, hearings, court appearances, and key case milestones.
• Coordinate and assist with pleadings, motions, discovery, and other case-related filings.
• Prepare and organize trial, hearing, mediation, and arbitration materials, including exhibits, binders, and logistics.
• Maintain and organize electronic and physical case files within document management systems.
• Assist attorneys with time entry, billing review, expense reports, and client-related administrative tasks.
• Coordinate meetings, travel, conference calls, and scheduling as needed.
• Collaborate with attorneys, paralegals, and fellow LAAs to ensure timely, accurate completion of legal work.
• Proactively monitor deadlines and follow through on assignments with minimal supervision.

What We're Looking For

• A proactive professional who takes ownership of assignments and deadlines.
• Strong attention to detail and commitment to producing high-quality work.
• Ability to anticipate attorney needs and work independently.
• Excellent judgment, discretion, and professionalism.
• Confidence working directly with attorneys, clients, court personnel, and colleagues.
• A collaborative team player who contributes positively to a service-oriented culture.

Requirements

Qualifications

• 5+ years of legal administrative assistant experience supporting litigation attorneys.
• Strong experience with Federal court filings (ECF/PACER), Texas state court e-filing, litigation calendaring and deadline management, and court rules and filing procedures.
• Advanced proficiency in Microsoft Office, including Word (advanced document formatting, TOC/TOA, styles, and templates), Excel, Outlook, Adobe Acrobat.
• Demonstrated ability to support multiple attorneys in a high-volume practice.
• Exceptional organizational, communication, and problem-solving skills.
• Ability to prioritize competing deadlines and maintain accuracy under pressure.

Preferred Experience

• Experience supporting Bankruptcy & Restructuring attorneys.
• Experience with bankruptcy court filings and related procedures.
• Background supporting Energy Litigation, commercial litigation, or complex business disputes.
• Experience with multi-party litigation and large-scale document productions.
• Familiarity with trial preparation, electronic exhibits, and courtroom logistics.
• Experience with document management systems such as iManage or similar platforms.

This job summary is only meant to be a representative summary of the major responsibilities and accountabilities performed by incumbents of this job. The incumbents may be requested to perform job-related tasks other than those stated in this description.

The Human Resources department will conduct interviews of qualified individuals prior to requesting a criminal background check, and no job application submitted prior to such interview shall inquire into an applicant's criminal history. If this position is subject to a background check for any convictions related to its responsibilities and requirements, employment will be contingent upon successful completion of a background investigation including criminal history. Criminal history will not automatically disqualify a candidate.