Administrator for Graduate Studies and New Academic Initiatives

Georgetown University in Qatar (GU-Q) is dedicated to fulfilling Georgetown University’s mission of promoting intellectual, ethical and spiritual understanding through serious and sustained discourse among people of different faiths, cultures, and beliefs. Embodying this spirit of the University, Georgetown’s Qatar campus undertakes education, research, and service in order to advance knowledge and provide students and the community with a holistic educational experience that produces global citizens committed to the service of humankind. We demonstrate the values of Georgetown University; seek to build upon the world-class reputation of the Edmund A. Walsh School of Foreign Service; and work with our partner, Qatar Foundation, in its endeavors to achieve the Qatar National Vision 2030.

Requirements

The role provides day-to-day administrative and organizational support for the launch and ongoing operation of new academic programs and initiatives at Georgetown University in Qatar (GU-Q). The incumbent supports admissions and student-facing processes, resource and policy mapping, benchmarking against Main Campus and peer institutions, student services coordination, and data collection for planning purposes. The position also provides assistance for the Graduate Studies programs as needed.

The position is for a 2-year term, eligible for renewal. As it is based in Doha, Qatar and offers no relocation assistance, GU-Q is looking for locally based candidates only.

Key Accountabilities:

• Support admissions, recruitment, and financial aid processes for new academic programs. Serve as the primary day-to-day liaison for graduate students, coordinating with internal GU-Q units and Main Campus stakeholders to facilitate student services.
• Conduct organizational research, comparative analyses, and resource mapping across GU-Q, Main Campus, and peer institutions in Qatar to identify resource gaps, maintain policy alignment, and integrate best practices in academic program administration.
• Maintain online resource pages for prospective and enrolled students, establish systematic archiving systems for recruitment and admissions materials, and manage data collection and reporting mechanisms to support planning and executive decision-making.
• Provide comprehensive administrative, scheduling, and logistical support for faculty-led committees, program meetings, and events.

Key Activities:

Admissions, Recruitment & Student Support:

• Support admissions, recruitment, and financial aid processes for new academic programs and initiatives.
• Support delivery of student services such as housing, career services, and related support functions.
• Coordinate with other units at GU-Q and on Main Campus as needed to facilitate appropriate support services and activities for students in new programs and initiatives.
• Serve as the main point of day-to-day contact with the graduate student body.

Policy Mapping & Benchmarking:

• Provide organizational support for the mapping of academic and administrative policies and processes, including those of Main Campus as applicable and those requiring customization for GU-Q.
• Review and compile comparative analyses of services and resources for students on Main Campus and across universities in Qatar (Education City and others as relevant).
• Help identify any gaps in resources for GU-Q students in new programs and initiatives and stay informed of student services provision on Main Campus.
• Monitor updates to relevant program policies and processes on Main Campus and in other governing offices, as applicable.
• Monitor best practices in academic program administration in the U.S. and international educational sectors.

Content, Documentation & Data:

• Support the development of customized online resource pages within the current GU-Q website for prospective and enrolled students of new academic programs and initiatives.
• Contribute to the development and systematic archiving of materials required for recruitment, admissions, and collected across the entire student lifecycle thereafter.
• Support the development of a mechanism for the comprehensive and systematic collection and reporting of relevant student data required for planning and decision-making.

Events & General Administrative Support:

• Provide logistical and scheduling support for faculty-led committees, including those focused on Graduate admissions, as well as recurring programmatic meetings between faculty and students.
• Provide logistical and coordination support for events connected to new academic initiatives, such as roundtables, workshops, focus groups, and launch events.
• Attend and actively engage in evening and weekend events providing logistical support, as needed.

Knowledge and Skills:

• Excellent written and verbal communication skills in English, and comfort working across cultures.
• Strong organizational skills with the ability to manage multiple tasks and deadlines simultaneously, and to work collaboratively within a small team.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) capacity to maintain web content and data trackers, and confidence to learn new systems quickly.
• High degree of discretion in handling confidential and sensitive student information.
• Ability to work flexible hours, evenings, and weekends, as needed.
• Familiarity with Qatar's higher education landscape, Education City institutions, or Georgetown's Main Campus student services preferred.
• Arabic language proficiency preferred.

Qualifications:

• Bachelor's degree in a relevant field, or equivalent combination of education and experience.

Experience:

• 3+ years of administrative or student-services support experience, ideally in a higher education or academic setting.
• Previous experience working directly with students in an educational or student-services setting.
• Experience with admissions, recruitment, financial aid, student liaison or other student-facing processes preferred.

• Experience with marketing or data collection and reporting preferred.

Current Georgetown Employees:

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Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University in Qatar, you must submit a resume/CV for each position of interest. Documents are not kept on file for future positions.

Need Assistance:

Need some assistance with the application process? Contact us at [email protected].

EEO Statement:

GU is an Equal Opportunity Employer. All qualified applicants are encouraged to apply, and will receive consideration for employment without regard to age, citizenship, color, disability, family responsibilities, gender identity and expression, genetic information, marital status, matriculation, national origin, race, religion, personal appearance, political affiliation, sex, sexual orientation, veteran status, or any other characteristic protected by law.

Benefits:

Georgetown University offers a wide variety of comprehensive and competitive benefits. Benefits packages include comprehensive health, dental and vision plans, disability and life insurance coverage, retirement savings programs, tuition assistance, voluntary insurance options (including group legal, accident, and critical illness), and much more. Whatever your need, the Office of Faculty and Staff Benefits will be standing by to support you. You can learn more about the benefits offered to eligible faculty and staff at https://benefits.georgetown.edu or view the online interactive benefits guide for more information.