Human Resources Associate

Description

Department: Human Resources and Training 

Grade Range/Job Status: Full Time/Non-Exempt-Hourly

Reporting Relationship: Chief Human Resources Officer

Supervisory Responsibilities: NA

Typical Schedule: Primarily M-F Days. Must occasionally be willing and able to work flexible hours/days, including evenings and weekends, reflective of the dynamic schedule of the organization. Must be willing and able to travel between our White Bear Lake and Wayzata offices routinely.

Position Summary

The Human Resources Associate plans, supports, and coordinates a wide range of human resources initiatives requiring a high level of confidentiality. This role’s primary responsibilities include general administrative support for the human resources and training team through a variety of activities including serving as a primary conduit for employee-related human resources requests. Secondary, responsibilities include leading talent recruitment and acquisition efforts. Specifically provides administrative support for employee onboarding, payroll/benefits, performance management and appraisal processes. This position reports directly to the Chief Human Resources Officer. All employees are expected to center, model and champion Hammer’s core values: Person-Centered, Relational, Opportunistic and Stewardship.

Primary Duties and Responsibilities

1. Administrative Support

• Serves as the first point of contact (through voicemail and email) to triage employee human resource-related questions. Either responds to and/or refers to the appropriate human resources team member.
• Manages HRIS database, personnel filing and archiving systems. Ensures electronic file data integrity; scans and stores documentation as needed according to record retention policies and practices.
• Completes employment authorization and personnel file requests in a timely manner. Oversee, maintain, and update human resources related materials on SharePoint. 
• Runs reports, analyzes, and compiles human resources data into reports and presentations as requested.
• Supports DEI work through the distribution of email communications, cohort administration and meeting room set ups.
• Assist in organizing employee engagement initiatives, such as events, celebrations, and recognition programs.
• Assist in performance management activities, including tracking performance appraisals and providing necessary      documentation.
• Prepare reports, correspondence, notices, memoranda, charts, forms, agendas, and other documents in support of the      department. 

2. Talent Recruitment and Acquisition 

• Apply Hammer’s recruitment and staffing strategies to attract, retain, and engage an effective and committed workforce for Hammer & NER, ensuring processes comply with legal standards.
• Champion diversity, equity, and Inclusion (DEI) by promoting and following hiring processes for recruiting candidates who are mixed across lines of difference.
• Create, post and maintain job postings and advertisements. 
• Monitor, track, and update candidate application statuses and recruitment progress in the HRIS. 
• Communicate and schedule interviews with candidates.
• Lead and conduct interviews with candidates via Teams, and in-person.
• Make offer calls, complete background checks, write offer letters; communicate important onboarding information to the new hire. 
• Ensure compliance with the Minnesota Wage Theft Prevention Act.  
• Maintain knowledge of local, state, and federal employment laws and regulations.

3. Employee Onboarding and Offboarding

• Oversee TB testing processes: authorization, tracking, and employee communications.
• Create, implement, maintain new employee onboarding and orientation processes through Paylocity. Including:
• Orientation Packet creation 
• Training Room set up – tables/coffee/snacks
• Badge Photos – edited and sent to maintenance
• Lunch Ordering 
• Orientation attendance update to supervisors 
• Onboarding packet support and completion
• Employee Profile Set ups
• Track new hires’ upcoming start dates and provide hiring managers with a checklist of tasks to complete before the first day.
• Send and process new hire and stay employment surveys.
• Assist training department as needed with new employee orientation and other interdepartmental activities.

Essential Knowledge and Qualifications 

• Administrative and or Human Resources Assistant experience required working for a mid-sized organization. Formal, informal, and cross-disciplinary experiences will be considered. Prior human resources experience preferred.
• Demonstrated use of media platforms (internet, job sites, social media etc.) to support the recruitment and sourcing of candidates. 
• Knowledge of and ability to use HRIS systems: including reporting, applicant tracking, and personnel file data storage systems.
• Willingness to manage multiple priorities to ensure work is completed in a timely and productive manner.
• Demonstrated experience communicating effectively and persuasively both verbally and in writing on an interpersonal and group level.
• Working knowledge of local, state, and federal employment laws and regulations preferred.
• Experience exercising professional discretion and maintaining confidentiality regarding all human resources related matters.
• Must demonstrate the ability to work diplomatically with a wide variety of people, possess public speaking ability, strong organizational skills, and complete tasks with a high attention to detail. 
• Proficiency with Microsoft Office Products (Outlook, Word, Excel, PowerPoint) and Google applications.
• Physical demands include frequent use of a telephone, frequent use of repetitive motion activities including typing on a computer keyboard and the ability to work for several hours at a time at a desk and computer.  Must be able to bend, stand, stoop and walk and lift up to 30 pounds. Must be willing and have the ability to travel between office locations.
• Experience, ability, and commitment to working with individuals and teams that are mixed across lines of difference such as race, gender-identity, sexual orientation, religion, ability, age, class, and immigrant status.
• Must be willing and able to work flexible hours/days, including occasional evenings and weekends, reflective of the dynamic schedule of the organization.

This job description assigns essential functions. It does not restrict the tasks an individual in this position might be asked to perform or all qualifications that may be required currently or in the future.

Benefits

• 401 (k)
• Paid Time Off
• Health Insurance (30 hours and above)
• Dental Insurance (30 hours and above)
• Vision Insurance (20 hours and above)
• Life Insurance
• Paid Training
• Disability Insurance
• Wellness Program
• Employee Assistance Program
• Parental Leave
• Health Savings Account
• Flexible Savings Account
• Access to Employee Success Coach who assists employees within their first year of employment.

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