HR Systems Manager

JOB TITLE: HR Systems Manager

DEPARTMENT: Human Resources

FLSA: Exempt

SUPERVISES: HR Coordinator

REPORTS TO: Human Resources Director

 

POSITION SUMMARY:

The HR Systems Manager ensures human resources systems, processes, and programs are executed efficiently and accurately, in compliance with organizational standards and regulatory requirements. The HR Systems Manager is directly overseen by the Human Resources Director to implement workforce initiatives, support approved compensation strategies, reporting processes, and improve operational efficiency across HR functions.

ESSENTIAL FUNCTIONS: (includes, but is not limited to, the following)

HR Operations & Administration

• Support daily Human Resources operations and coordination across HR system areas
• Assist in implementing HR programs in alignment with organizational standards, policies, and procedures
• Ensure consistent application of HR processes and documentation across departments
• Support recruitment, hiring, onboarding, and termination processes

HR Systems (HCM) Administration

• Administer and maintain Human Capital Management Systems (HCM), ensuring data accuracy and system integrity, in collaboration with IT when needed or required
• Enter, update, and validate workforce data across systems
• Support system configuration, updates, and maintenance activities, in coordination with IT
• Ensure proper documentation, recordkeeping, and compliance with data standards

Data Reporting & Workforce Support

• Prepare and maintain routine and ad hoc reports related to workforce data, staffing, and HR operations
• Support leadership by providing accurate workforce data and reporting
• Assist in monitoring workforce trends, staffing levels, and operational metrics
• Identify discrepancies in data and resolve or escalate as appropriate

Compensation & Benefits Support

• Maintain compensation data within HR systems, including job codes, pay rates, and related records
• Support compensation-related processes through data tracking, reporting, and documentation
• Assist with benefits administration and coordination with vendors as needed

Compliance & Risk Support

• Ensure HR activities comply with applicable federal, state, and tribal regulations
• Support audits, reporting requirements, and compliance documentation
• Assist with risk management processes including workers' compensation, safety tracking, and reporting

Supervision & Department Coordination

• Provide training, guidance, and oversight to HR Coordinator
• Review work for accuracy, consistency, and completeness
• Assist in training HR staff on systems, processes, and procedures, when directed
• Coordinate workflow and task assignments within HR operations

Systems Improvement & Process Support

• Identify opportunities to improve HR processes, systems, and workflows
• Recommend enhancements to increase efficiency and data accuracy
• Support implementation of approved system and process improvements

ADDITIONAL RESPONSIBILITIES: (includes, but is not limited to, the following)

• All other job-related duties as assigned.

CONTACTS:

Immediate peers, peers in other departments, immediate supervisor/manager, managers in other departments, and outside vendor/service providers.

PHYSICAL REQUIREMENTS:

Position is light, with lifting of 20 pounds and frequent lifting/carrying of up to 10 pounds. Physical factors include constant use of hearing/near vision and typing; frequent sitting; occasional standing, walking, carrying/lifting/pushing and pulling of office supplies and small equipment; stooping, reaching, manual handling, midrange/far/field of vision, and driving and bending. Working conditions include occasional exposure to weather/extreme cold. Potential hazards include constant computer use and occasional exposure to moving mechanical parts, electric shock, infectious exposure from contact with the public and equipment, and occasional travel. Protective equipment includes hazard kits with protective gloves, masks, etc., and personal protective equipment.

REQUIREMENTS:

Education: A bachelor's degree in office administration, accounting, business administration, or related field is required. Five (5) years of progressively responsible experience in human resources, data management, systems administration, or related administrative functions can be in lieu of a degree.

Experience: A minimum of three (3) years of experience demonstrating working knowledge of HR systems, business operations, data management, and reporting processes. Supervisory or lead experience is preferred.

Certification/License: Must obtain SHRM-CP (Society of Human Resource Management – Certified Professional) or THRP (Tribal Human Resource Professional) certification within 1 year of hire.

Knowledge, Skills, and Abilities:

• Strong data entry experience needed.
• Solid understanding of employee-related topics, including benefits, compensation, recruitment, performance and development, termination, employee relations, and State and Federal labor laws and regulations required.
• Excellent written and verbal communication skills required.
• Ability to communicate with the public, possess strong interpersonal skills, and present a professional demeanor in all interactions required.
• Ability to establish and maintain effective working relationships with staff, vendors, and the community required.
• Ability to multitask as well as work independently and with minimal supervision required. Strong computer background with skills and proficiency in systems.
• Ability to deal with stressful situations on the phone and in person required. Native American preferred.