Executive Assistant to Partners

We are seeking a dynamic and self-motivated executive assistant to support two partners. This role requires strong multitasking abilities, attention to detail, and the capacity to thrive under pressure in a fast-paced, client-focused environment. The ideal candidate is resourceful, proactive, and possesses excellent interpersonal and problem-solving skills.

Key responsibilities include handling phone traffic, scheduling meetings, managing legal correspondence, tracking negotiation paperwork and deadlines, maintaining legal files and databases, and researching guild issues.

Qualifications

• Bachelor's degree or equivalent experience
• Preferred: a minimum of 3 years of experience in entertainment, a law firm, or an in-house studio, and experience managing high-volume paperwork
• Self-starter with the ability to multitask, excellent work ethic, and a commitment to managing assignments with professionalism and integrity
• Strong written and verbal communication skills
• Strong PC skills, including proficiency in DocuSign, Microsoft Word, Microsoft Excel, Adobe, and Outlook
• Ability to anticipate and prioritize the evolving needs of a high-volume desk
• Proficient in Studio System and IMDb Pro

Outline of Duties

• Calendar management: scheduling calls and meetings
• Coordinating business travel, meetings, and networking events
• Managing phone communications and maintaining an organized phone sheet while updating contacts as needed
• Managing workflow by communicating follow-ups and reminders.
• Sending agreements to clients for signature and tracking the status of agreements and payments
• Coordinating client payroll documentation, often in collaboration with business managers
• Monitoring emails with prompt, professional, and efficient responses
• Tracking and securing client payments and firm commissions
• Managing incoming and outgoing mail
• Interfacing with clients and addressing their needs, concerns, and questions
• Drafting formal emails, memos, bios, letters, and other documents
• Commissions tracking

Salary Range: $31.25 - $72.12/hr

Actual compensation will be determined by factors including relevant experience, skills, education, and internal pay structure.

Classification: hourly, non-exempt

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status or any combination of these characteristics.