Admin & Operations Intern

The Chief of Staff (CoS) / Admin & Ops Intern role is designed for a highly organized and detail-oriented individual who will provide essential administrative and operational support within a fast-paced executive environment. 

This position plays a crucial role in ensuring smooth operations, effective communication, and efficient task management, ultimately contributing to the overall success of the team.

Roles & Responsibilities

• Coordinate meeting logistics, schedules, and follow-ups
• Assist with procurement and vendor coordination
• Assist with time-sensitive and ad hoc requests
• Maintain proactive communication and provide timely updates on task status and blockers
• Manage and organize internal documents, reports, and files
• Help prepare recurring Request For Payments
• Prepare, track, and reconcile expense reports
• Maintain accurate records of receipts, invoices, and reimbursements
• Support tracking and updating tasks in project management tools
• Follow-up on pending tasks to ensure smooth workflow across teams
• Assist in creating templates or SOPs for recurring tasks
• Assist with basic visual materials for internal use
• Help ensure documents and presentations are professionally formatted

Required Qualifications

• Highly organized and detail-oriented
• Comfortable working with Google Suite
• Responsive and reliable, especially when handling urgent or high-priority requests
• A self-starter who can work independently and manage multiple tasks

Preferred Qualifications

• Experience with Canva or basic graphic design
• Familiarity with Jira or project management tools
• Strong communication skills
• Ability to work under pressure and meet deadlines
• Experience in a fast-paced administrative support role