Specialist , Logistics

The Logistics Specialist works independently on day-to-day sales coordination activities, responding to internal and customer enquiries with some initiative. Analyses and improves existing processes and may guide and influence others within their area of expertise. Operates at a local to national level, with 2–5 years of relevant experience required.

Roles & Responsibilities –

• International Logistics:

• Coordinate all import and export shipments from multiple factories and suppliers.

• Collect order status reports, packing lists, and shipment details from different factories.

• Decide the appropriate freight mode based on material weight & dimensions, customer requirements, supplier lead time, freight cost, and overall order profitability.

• Provide shipping instructions to freight forwarders and logistics partners.

• Coordinate with factories, CHA, and freight forwarders to ensure timely shipment movement and achieve On-Time Delivery (OTD).

• Follow up with production, quality, stores, and warehouse teams for timely dispatch of materials.

• Monitor shipment status and proactively resolve logistics-related issues or delays.

• Review CHA invoices, freight forwarder invoices, and transport bills as per agreed contracts in Basware system.

• Outbound Logistics:

• Manage end-to-end outbound logistics activities including dispatch planning, shipment scheduling, and customer deliveries.

• Coordinate with warehouse, transporters, and customers for timely delivery of finished goods.

• Ensure proper vehicle placement and route planning for optimized transportation.

• Monitor dispatch performance and ensure compliance with delivery commitments.

• Track goods in transit and update stakeholders regarding shipment status.

• Handle customer logistics queries, delivery follow-up, and escalation management.

• Ensure proper documentation for dispatch, invoicing, and transportation compliance

• Finalize and manage Annual Rate Contracts (ARC) with transporters and logistics service providers.

• Coordinate dispatch planning and ensure timely delivery to customers.

• Coordinate with Accounts Department for invoice submission and timely vendor payment clearance.

• Ensure compliance with company logistics policies and transportation agreements.

Required Skills & Competencies:

• Knowledge of import/export procedures, outbound logistics, and domestic transportation operations.

• Experience in coordinating with freight forwarders, CHA, transporters, warehouses, and factories.

• Strong communication, coordination, and problem-solving skills.

• Good analytical and decision-making abilities for freight planning and cost optimization.

• Proficiency in MS Excel and MIS reporting.

• Ability to work under pressure and manage multiple shipments simultaneously.

• Understanding of shipping documentation, dispatch processes, and transportation contracts.

We offer:

A rewarding position in a global industry leader in pulp, paper and energy industries with the possibilities to grow professionally. If this sounds like something you are looking for and you are ready to go forward on your career, send your application with your CV via the link provided latest by 8th June 2025.

Valmet is a leading global developer and supplier of process technologies, automation and services for the pulp, paper and energy industries. With our automation systems and flow control solutions we serve an even wider base of process industries. 

We aim to become the global champion in serving our customers. Our more than 19,000 professionals work close to our customers and are committed to improving our customers’ performance – every day.

The company has over 220 years of industrial history and a strong track record in continuous improvement and renewal. Valmet’s net sales in 2022 were approximately EUR 5.1 billion. Valmet’s shares are listed on the Nasdaq Helsinki and the head office is in Espoo, Finland.

At Valmet, we enhance circularity and environmental efficiency and reduce CO2 emissions through the entire value chain. Valmet aims to enable fully carbon neutral production for its customers by 2030.

Join the team! www.valmet.com/careers