Document Control Coordinator - Construction (CB)

At Clark Builders, we’re more than a construction company — we’re purpose driven partners committed to building stronger communities. Serving institutional, commercial, and industrial clients across Western and Northern Canada since 1974, we bring a relationship-based approach, deep expertise, and a commitment to safety, innovation, and sustainability to everything we do. As part of the Turner Construction family, we offer the personalized culture of a local team with the strength of a global leader. Learn more about our Purpose and what drives us by visiting our Who We Are page. 

Position Description:

The Document Control Coordinator – Construction supports the construction process by assisting with the organization and file management of project documents throughout the duration of a construction project.

The position will initially be based out of our main office in Edmonton, Alberta, with the role later shifting to a project site located near Fort Saskatchewan, Alberta.

Essential Duties & Key Responsibilities:

• Project execution and document control responsibilities including drawing management and maintenance, and owner supplied documentation.
• Project closeout responsibilities including assisting with inspections, owner training, managing the O&M Manuals, reviewing, tracking, and communicating punch and deficiency lists, removing all insurance, closeout of utilities and site services, and removing temporary facilities.
• Maintain the integrity of the QA/QC plan.
• Facilitate, record and compile meeting minutes; follow up on action items.
• Track productivity and performance of the project.
• Project accounting basics.
• Adhere to Clark Builders’ policies and procedures and aid others in compliance.
• Support and grow ongoing trade partner and client relationships.
• Lead the organization of and maintain up-to-date project engineering logs, including RFIs (Requests for Information), submittals, and approval letters.
• Organize and ensure access to current documents (e.g., drawings, specifications) issued by Architect for project staff.
• Organize and maintain complete historical set of project documents.
• Coordinate subcontractor submissions for approval and maintain up-to-date subcontractor submittal files consisting of shop drawings, samples, and product data.
• Coordinate timely submission of orders for project documents and/or make copies of documents on demand.
• Organize inventory of records retention at conclusion of project, including off-site storage.
• Other activities, duties, and responsibilities as assigned.
• Provide professional customer service and positive interactions while processing day-to-day administrative items and supporting local business unit staff.
• Edit and assemble documents and reports for department head/manager.
• Understand contract and bonding process and escalation procedures.
• Organize and provide assistance during meetings as requested; record, transcribe, and distribute meeting minutes.
• Maintain organized filing systems and coordinate document retrieval schedules.

Qualifications:

• Certificate in a construction related discipline
• 2 + years’ experience working as a Project Coordinator for a Commercial, Industrial, or Institutional Construction organization
• Experience with Procore® an asset
• Experience with various types of construction contracts
• Excellent communication, interpersonal and organizational skills
• Analytical thinker with ability to interpret complex information and recommend innovative solutions
• The ability to read, understand and interpret technical drawings and specifications
• Proficient computer and data entry skills, Microsoft suite of applications