Project Coordinator III

Description

The Role

Are you a highly organized professional who loves keeping complex projects on track? We are looking for a senior Project Coordinator III to serve as the structural backbone for our high-growth field operations within our New York operations. Working directly with our Assistant Project Managers (APMs) and Project Managers (PMs), you will manage project tracking, purchasing, job costing, and subcontractor coordination.

This is a senior-level coordination role for a self-starter who takes personal accountability for data accuracy and ensures absolutely nothing falls through the cracks.

Responsibilities:

• Project Ownership: Track critical project milestones, manage local permitting/licensing processes, and lead vendor coordination and subcontractor onboarding.
• Financial Tracking: Own all project-related purchasing and job costing, ensuring the absolute accuracy of project data.
• Scoping & Estimating: Independently develop estimates, proposals, and scopes of work for smaller assignments (surveys, maintenance, inspections) and assist PMs with major project rollouts.
• Documentation & Support: Keep field and PM teams running efficiently by assembling closeout packages, survey reports, and project documentation.
• Brand Ambassadorship: Represent the company at local trade shows and industry events to support corporate visibility.
• Business Development

Requirements

 Requirements: 

• 2+ years of experience in a related industry
• Experience in working with construction projects and field teams
• Experience in technical field service
• Strong written and verbal communication skills
• Desire  to be a working supervisor
• Within commuting distance of the NY office/warehouse
• Comfortable with the MS Office Suite (Outlook, Teams, Word)
• A Master Organizer: You excel at software and project tracking tools, and you enjoy keeping fast-moving data visible and ordered.
• Clear Communicator: You can seamlessly manage client expectations, mentor junior team members, and escalate field or safety concerns to leadership quickly.
• Ethical & Accountable: You operate with total integrity and high personal standards for accuracy.
• All Hands: You enjoy collaboration and pop-up situations that diverge from the every day routine. (For instance, planning a Christmas Party or temporarily picking up a portion of extra work for a colleague)
• Field-Ready Aptitude: You have a high school diploma (or equivalent), strong computer skills, a valid driver’s license with a clean record, and basic mechanical aptitude.
• Physically Capable: Ability to lift 50+ lbs (on occasion) to assist with material staging or shop/field support when needed.

Florida Compliance & HR Disclaimers

• At-Will Employment: Employment with the company in the State of Florida is at-will, meaning either the employee or the company may terminate the employment relationship at any time, with or without cause or prior notice.
• Background & MVR Check: Because this role involves access to purchasing data and a valid driver's license is required, final candidates must successfully pass a comprehensive background screening and Motor Vehicle Record (MVR) review.
• Equal Opportunity Employer: We are an Equal Opportunity Employer and do not discriminate based on race, religion, color, national origin, sex, age, status as a protected veteran, or status as a qualified individual with a disability.

 Applicants must be currently authorized to work in the United States on a full-time basis. We are unable to offer visa sponsorship for this role or take over existing sponsorship.