*Reallocation Notice* History Colorado: Affiliates and Traveling Exhibitions Coordinator

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NOTICE OF PROPOSED REALLOCATION AND POSITION EXAMINATION 

Position Number: GCA08108

The incumbent is recommended for reallocation to Engagement Specialist II, HC0702 at HCC 

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This position is open only to non-classified permanent employees of the listed department and division within that department.

Two foundational things are true at History Colorado: We love Colorado. And we believe in the transformative power of history. We are a people-driven, history-centered movement building a better future. We are stronger when we do this together, building new knowledge and shared meaning that improves lives today and for our descendants. 

As an agency of the State of Colorado and a non-profit organization, we are committed to serving all Coloradans. We offer access to our state’s history through enriching experiences at eleven museums and historic sites, with dynamic and relevant exhibits and activities. We work with school groups and young learners through field trips, day camps, and traveling programs. We’re also home to a free public research center, Colorado’s Office of Archaeology and Historic Preservation (OAHP), and the Colorado State Historical Fund (SHF), the nation’s largest preservation program of its kind. We steward 15 million objects, photographs, and archival resources that make up the State’s collection, and serve tens of thousands of learners of all ages through dynamic programs.

We strive to be a place of belonging for all Coloradans. We’re committed to Colorado’s diverse communities through education, engagement, and access. We know we’re succeeding when more voices, perspectives, and experiences are part of History Colorado. It's our vision that every Coloradan feels rooted, draws strength from those who have come before us, and knows they belong in this place.

In pursuit of a more just and equitable Colorado, we embody the grounding virtues listed below as the foundation of all aspects of our work: our thinking, communication, process, outcomes, and evaluation. Our work is guided by, for, and of the communities we build, belong to, and serve, and we commit to:

• Being in Community

• Amplifying and Centering Voices of Black, Indigenous, and People of Color 

• Co-creation and Shared Authority

• Humility and Reflection 

• Responsiveness and Flexibility

• Shared Destiny

We are Colorado. Together, our generational work centers communities, deepens knowledge and catalyzes the transformative power of history.

• Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan plus 401K and 457 plans

• Medical and dental health plans: https://stateofcoloradobenefits.com

• Employer supplemented Health Savings Account

• Paid life insurance, plus additional optional life insurance options

• Short- and long-term disability coverage

• 11 paid holidays per year plus generous vacation and sick leave accruals

• BenefitHub state employee discount program

• State of Health employee wellness program

• Excellent work-life programs, such as flexible schedules and more.

Equity, Diversity, and Inclusion

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

Learn more about our commitment to equity, diversity and inclusion by visiting our EDI Homepage: https://dpa.colorado.gov/about-us/edi.     

Work includes but is not limited to the following:

Brief Duty Description:

The Coordinator supports the work of two related and independent key initiatives - growing and maintaining the Affiliate Network and bringing new traveling exhibitions to market.  This position supports the strategic goals of the Affiliates and Traveling Exhibitions (AF/TR) department by connecting and strengthening history-inspired organizations statewide. The Coordinator manages a diverse portfolio of traveling exhibitions, orchestrates regional workshops, and administers comprehensive membership services. By driving exhibition revenue and facilitating museums’ personnel professional development, this role directly advances History Colorado’s mission to build long-term sustainability and invest in rural prosperity. With the growth in both programs, additional exhibitions and regional, offsite, workshops are being added to this position's workload. 

Job Duty 1

• Provide services to Affiliates Newsletter, Museum Connections, Annual Summit and Renewals year round.

• Use Blackbaud reports to organize next month's requests for renewals

• Maintain addresses of members in Emma and send renewal requests on rolling monthly bases 

• Send out benefit packages to new members and update online maps

• Make decisions around the timing and tone and technology formats of the programs 

• Considers and brainstorms topics and speakers for Museum Connections 

• Handles registrations and slide decks for Museum Connections 

• Plan, execute and report on one regional workshop each year 

• Plans will include site reservations, date selection, travel arrangements, speaker acquisition, invites, agenda and food arrangements for regional workshops  

• Travels to regional workshop location and co-facilitates workshop sessions, facilitates meals and program materials

• Collects participant evaluations of the regional workshops and financial receipt submission 

Job Duty 2 

• Answer all rental inquiries for Ute Knowledge, The Dry and Winter Warriors and convert most of those inquiries into exhibition rentals

• Work within the available exhibition dates and the clients’ available hosting dates to the the build-in shipping times installation/deinstallation time windows to create a functional and efficient exhibition schedule.

• Create and get signatures on memos of agreement that capture the dates, pertinent payment information and expectations between History Colorado and exhibition renting organizations. 

• Check condition of traveling exhibition and when needed order new parts 

• Plan, execute and report on one new traveling exhibition content and its associated programming. 

• Organize one content and exhibition installation workshop a year, organize hotel rooms for hosts and meals

• Create, distribute and score an exhibition questionnaire to determine the select Affiliates who will receive the free exhibition 

• Schedule the exhibition tour dates and shipping dates and 

• Collaborate with host Affiliates and speakers to secure a public education talk.

This announcement is not governed by the selection processes of the classified personnel system. Applications will be considered from residents and non-residents of Colorado.

This position is advertised in line with the Governor’s executive order focused on skills-based hiring practices that focuses on the knowledge, skills, and abilities specific to the job and aligns the hiring process accordingly. Skills-based hiring reduces potential barriers for applicants and allows for reduced bias in the hiring process by providing a direct description of skills that are unique to the duties assigned to the position with a recognition that the applicant may have developed these skills through education, training, or past experiences.

• Demonstrated experience using Microsoft Office Suite (Word, Excel, PowerPoint) or Google Workspace to manage administrative tasks.
• Experience handling confidential records or sensitive organizational information.

Proven Experience, Knowledge, Skills:

• Three (3) years of full-time professional experience with a primary focus on non-profit business development, membership program management, professional development service delivery, scheduling, logistics, shipping, or planning, organizing, and executing projects, events, or administrative systems.
• Two (2) years of professional experience providing customer service, public engagement, or public communications. (Note: This experience may be gained concurrently with the professional experience above).
  

OR

• Associate’s Degree = Substitutes for two (2) years of experience (requires one (1) year of remaining professional experience).
• Bachelor’s Degree = Substitutes for four (4) years of experience (meets the 3-year requirement in full).
• Master’s Degree = Substitutes for six (6) years of experience (meets the 3-year requirement in full).

• Circumstances may require this position to work outside of regular business hours (evenings and weekends).
• Must possess or be able to obtain a valid Colorado Driver’s License.
• Willingness and ability to travel independently throughout the state, including overnight stays.
• Must pass a pre-employment criminal background check.

• Financial & Grant Aptitude: Understanding of and experience with finance, accounting, or grant administration.
• Project Management & System Building: Strong project management skills, including the ability to multitask, problem-solve, prioritize competing demands, create efficient administrative systems/processes, and meet strict deadlines.
• Adaptability & Execution: Ability to work effectively in a fast-paced environment, detail-oriented mindset, work well under pressure, and adjust quickly and nimbly to changing project conditions.
• Communication & Public Representation: Excellent verbal, written, and interpersonal communication skills, with the ability to articulate information clearly to diverse communities across all corners of Colorado while representing the department professionally.
• Relationship Management & Stakeholder Engagement: Proven track record of developing and maintaining trusted relationships with internal team members, external stakeholders, community partners, and industry experts.
• Negotiation & Problem-Solving: Proactive approach to problem-solving, strong decision-making capabilities, and excellent negotiation and consensus-building skills.
• Teamwork & Autonomy: Highly resourceful team player with the ability to collaborate effectively while also operating with high independence and self-motivation.

• Technical Competence: Technical experience as it relates to the duties outlined in this job announcement.
• Depth and Breadth of Experience: Experience that covers multiple areas outlined in this job announcement. Experience should be varied, multi-dimensional, and demonstrate a wide range of community involvement.
• Job Fit: Experience will be evaluated to determine how well past experience aligns with and meets the business needs of this position. Current, directly applicable experience is preferred.

1. Cover Letter: Required – Attached as a separate document to your online application.
2. Resume: Required – Attached as a separate document detailing your work history, dates of employment (month/year), and hours worked per week.
3. Transcripts: Required if using education to meet MQs – Attached to the online application and meeting the requirements described under "College Transcripts".

This position is not part of the classified personnel system; applications will be accepted from Residents and Non-Residents of Colorado. Incumbent will be required to live in and complete work for History Colorado within Colorado.

History Colorado is committed to anti-racism practices across its institution and outlined in our grounding virtues. As such we encourage members of Black, Indigenous, People of Color  (BIPOC) LGBTQ+  and differently abled communities to apply for this position. To see these virtues click this link: (Anti-Racism Grounding Virtues).

Resumes will not be accepted in lieu of a completed application, but will be used to supplement information to the application. Part of the selection process for this position will involve a review of the information you submit in your application materials. Therefore, it is paramount that in the experience portion of your application, you describe the extent that you possess the education, experience and competencies outlined in the job announcement as well as the special and/or preferred qualifications. Failure to include adequate information or follow instructions may prevent you from competing in subsequent measures used to arrive at a top group of applicants.

A pre-employment criminal background check will be conducted as part of the selection process. Felony convictions or conviction of crimes of moral turpitude or convictions of misdemeanors related to job duties may disqualify you from being considered for this position. Should your background check reveal any charges or convictions, it is your responsibility to provide Human Resources with an official disposition of any charges.

Fair Pay & Compensation: History Colorado is committed to pay equity. The posted salary range represents our good faith estimate for this role. Final offers are determined by a comprehensive salary analysis in compliance with the Colorado Equal Pay for Equal Work Act, considering factors such as a candidate’s relevant experience, education, work location and internal equity.

ADAAA Accommodations: History Colorado is committed to the full inclusion of all qualified individuals. In accordance with the ADAAA, we provide reasonable accommodations to ensure that applicants with disabilities can participate fully in the application and hiring process. If you require an accommodation to complete the application, participate in an interview, or perform any other part of the selection process, please contact our ADAAA Coordinator at Jesus Garcia (303) 866-2136 or email [email protected]. We are here to ensure you have a positive and accessible experience.

E-Verify Participation: We utilize E-Verify to verify the work authorization of all new team members. Following your job offer, you'll need to complete Section 1 of the I-9 form by your start date. Per federal regulations, we’ll also need to review your original identity and work eligibility documents within your first three days on the job. For more details on your rights and responsibilities, check out dhs.gov/e-verify.