Practice Administrator (Legal Secretary) - Public Sector - 12 month contract

The Role

Take your legal administration career to the next level by joining our friendly, market-leading Public Sector practice in Canberra. At Clayton Utz, our Practice Administrators (PAs) are an instrumental part of our firm and provide crucial administrative support services to our legal teams.

Providing valued support to three Public Sector partners Amanda Story (Co-Head of Public Sector), Angie Freeman (Co-Head of Digital) and Robert Dearn, as well as their team of lawyers, this role offers an experienced PA the opportunity to make the role their own and be a valued member of their high performing practice. When asked to describe their team's culture, the Partners shared that they are a friendly, collaborative and tech-savvy bunch, and most importantly they champion each other as people. 

Key Responsibilities

In this varied and fast-paced role, you will be responsible for:

• Drafting, reviewing and preparing correspondence / documentation;

• Managing all incoming correspondence, as well as providing a proactive and efficient approach to producing correspondence without direction;

• File management, including matter opening and closing, matter administration management, electronic and physical filing, scanning, printing, photocopying and archiving;

• Managing telephones, electronic diaries and voicemail for team members; 

• Organising meetings and travel, including a proactive approach to reorganising commitments on a needs basis;

• Manipulation of complex documents; 

• General accounts, reporting and monthly billing;

• Managing client specific billing requirements; and

• Providing general administrative support to the team.

Skills & Experience

To be successful in this role, you will have:

• Broad PA/EA/legal secretarial experience (in professional services working with Partners or C -level executives would be advantageous, although not essential);

• Excellent attention to detail;

• Strong document production skills including version control;

• Advanced skills in Word, Outlook (plus iManage and Aderant - preferable but not essential);A proactive mindset - the ability to jump in, take initiative, and actively contribute to the smooth operation of the practice;

• Ability to work under pressure in a dynamic, high performing work environment;

• Ability to work part of a team and have a flexible and adaptable approach; and

• Ability to anticipate Partner requirements to reduce administrative time.

The Public Sector team

Our National Public Sector group is widely regarded to be the premier private government practice in the country and has a wealth of talent and experience within the team. 

The team helps Commonwealth and State Governments with some of their most interesting, significant and technically challenging programs.  We use our skills to solve complex legal problems, assist with the development and implementation of program strategy, and inform policy development.

For further information on our national Public Sector team, please visit our Public Sector showcase page on LinkedIn.

How to Apply?

We prefer to work directly with candidates, if you are interested in this role, please click the ‘Apply’ button or contact the consultant, details below, for more information. Clayton Utz is an inclusive employer that supports flexible work arrangements, please feel free to discuss your flexibility needs with the recruiter for this role.

Consultant Contact Details

Alexandra Smith, (02) 9353 4446

Accessibility and Inclusion

We are committed to making reasonable adjustments to provide a positive, barrier-free recruitment process. Do you require any support or reasonable adjustments to complete your application? If so, please contact the recruiter via the above telephone number or via email to [email protected].

For more information on Clayton Utz, please visit www.claytonutz.com or follow us on LinkedIn here.

Agency submissions

Clayton Utz does not accept agency submissions unless the agency is specifically contacted by a member of the Clayton Utz Recruitment Team. Please do not forward candidate profiles or resumes to Clayton Utz partners, hiring managers or other employees - this will not constitute as an introduction to the firm and Clayton Utz will not be liable for a fee.