Deputy City Treasurer

The Deputy Treasurer assists the Administrative Services Director in carrying out treasurer duties established by municipal ordinance, state statute, and generally accepted accounting practices. This position performs a variety of detailed accounting and financial support functions, including utility billing, specialized billing, accounts payable and receivable support, cash handling, grant documentation assistance, reporting preparation, and customer service. The Deputy Treasurer exercises sound, independent judgment within assigned responsibilities and contributes to the accurate, timely, and compliant financial operations of the City. Assumes other administrative or financial duties as assigned, which may include, but are not limited to, tasks associated with payroll, grant application and management, reporting, or special projects.

TREASURER:
Supports the Administrative Services Director in the administration of the City’s governmental accounting and financial systems. Assists with maintaining the general ledger in accordance with generally accepted accounting principles, municipal ordinance, state statute, and established City policies. Provides support for accounts payable, accounts receivable, fixed asset documentation, and other routine accounting functions. Ensures financial policies and procedures are followed within assigned duties and assists in identifying opportunities for process improvement. Supports day-to-day accounting activities, including accurate cash handling, daily deposits, verification of receipts, and preparation of routine journal entries. Assists with month-end balancing and the preparation of standard financial reports. Provides support for cash management activities such as documenting fund transfers, preparing journal entries, and monitoring assigned fund balances. Serves as a trained backup for bank reconciliation processes, assisting with verification of balances and supporting documentation when assigned. Performs related financial tasks as directed to ensure accurate, timely, and compliant financial operations. Assists in drafting, updating, and maintaining written procedures related to assigned duties to support consistency, accuracy, and compliance within the Treasurer’s Office.
BUDGET DEVELOPMENT: Under the direction of the Administrative Services Director, assists in the preparation of the City’s operational and capital improvement budgets. Supports the entry, processing, and transfer of budgetary numbers into the accounting software and helps ensure accuracy throughout the budgeting workflow. Works with supervisors and staff to facilitate a smooth budget process and provides data and documentation necessary for internal review and presentation to the City Council. Provides monthly budget updates to supervisors and department heads, including monitoring expenditures, identifying potential overages, and assisting staff with research and reporting needs. Supports ongoing budget adjustments by supplying accurate financial data, tracking trends, and helping ensure compliance with adopted budget parameters.
UTILITY BILLING:  
Responsible for the day-to-day operations of the City’s utility billing division, including staff supervision, cash receipting, customer account maintenance, utility shutoffs, payment arrangements, and required noticing. Ensures utility billing activities are completed accurately, timely, and in accordance with established policies, procedures, and municipal code. Provides direct supervision, training, and support to Utility Billing staff to maintain consistent service delivery and compliance with established practices. Identifies operational issues and recommends updates or improvements to utility billing procedures. Implements approved policies and procedures within the division and ensures adherence through routine oversight and quality control.
SPECIALIZED BILLING:
Responsible for managing and processing all airport lease billings, including preparing billing statements, tracking payments, and maintaining accurate financial records associated with each lease. Ensures required insurance documentation is current and properly filed, and coordinates with lessees to resolve billing questions or discrepancies. Performs all financial tasks related to airport lease billing in accordance with established policies, municipal code, and lease terms. Manages the billing, tracking, and payment processing for assessment districts, including maintaining assessment schedules, monitoring account activity, and providing information to property owners as needed. Ensures assessment district financial records are accurate, current, and properly supported for audit and reporting purposes.
PUBLIC RELATIONS:  
Represents the City of Riverton by responding to the public, citizens, employees, and other stakeholders in a prompt, professional, and courteous manner. Maintains a positive customer service approach when addressing inquiries related to the administrative and financial functions of the Treasurer’s Office. Provides clear, respectful communication and ensures individuals receive accurate information and appropriate guidance.
Attends City Council and committee meetings as assigned to support the Treasurer’s Office and provide information or assistance within the scope of the position.
REPORTING:  
Responsible for utility billing reporting, tracking, and submission of required documentation for the annual audit. Ensures utility billing data is accurate, complete, and properly supported to meet audit and financial reporting requirements. Supports the administration of local, state, and federal grants as needed, including assisting with financial documentation, reimbursement requests, and tracking project cash flow. Assists in preparing for the annual audit by gathering required records, completing assigned reconciliations, and providing information to the auditors. Responsible for reviewing and submitting the City’s annual unclaimed property report in accordance with state statute, including verifying outstanding items, preparing required documentation, and ensuring timely submission. Supports the City’s quarterly fiscal health reporting process by compiling financial data, reviewing expenditure trends, and preparing information for presentation to elected officials and the public.
OTHER DUTIES AS ASSIGNED:  Assume other duties as assigned, which may include, but are not limited to, duties associated with payroll and lease agreement maintenance.

In an effort to create organizational clarity, and to empower its employees, the City of Riverton has identified ten core competencies that all employees are expected to meet in order to help fulfill the mission of the City.  It is expected that employees will meet their responsibilities as detailed below, including observable commitment to the mission of the City and these values.

• Adaptability: Adapts to changes in work environment, procedures, and assignments; Manages competing demands; Accepts criticism and feedback; Changes approach/method to best fit the situation/work assignment.
• Communication: Expresses ideas and thoughts both verbally and in written form; Exhibits good listening and comprehension; Keeps others adequately informed; Selects and uses appropriate communication methods.
• Cooperation: Establishes and maintains effective relations; Displays positive outlook and pleasant manner; Exhibits tact and consideration; Offers assistance and support to co-workers; Works cooperatively with supervisor and co-workers.
• Customer Service: Displays courtesy and sensitivity; Manages difficult / emotional customer situations; Responds promptly to customer needs; Meets commitments; Solicits customer feedback to improve service.
• Dependability: Consistently reports to work on time ready to begin work; Responds promptly to requests for service and assistance; Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments.
• Initiative: Volunteers readily; Seeks increased responsibility; Identifies opportunities to improve systems & procedures; Asks for help when needed.
• Job Knowledge: Competent and knowledgeable in key result areas; Exhibits ability to learn and apply new skills; Requires minimal supervision; Displays understanding of how job relates to others.
• Judgment: Displays a willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision making process; Makes timely decisions.
• Planning & Organization: Prioritizes and plans work activities; Uses time efficiently; Plans and uses available resources; Works in an organized manner.
• Quality: Demonstrates accuracy and thoroughness; Displays commitment to excellence; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE: High School diploma or general education degree (GED) is required.  College-level coursework or a degree in accounting, finance, business administration, or a related field is preferred. Three (3) years of progressively responsible experience in municipal government, finance, accounting, office management, or closely related fields. Experience with utility billing, accounts payable/receivable, or financial recordkeeping is strongly preferred.

• LANGUAGE SKILLS: Ability to read and comprehend instructions, correspondence, and memos. Ability to compose clear and concise written communication. Ability to effectively present information to customers, clients, and other employees in one-on-one and small-group settings. Requires considerable knowledge of grammar, spelling, punctuation, and standard office practices and procedures.
• MATHEMATICAL SKILLS: Ability to add, subtract, multiply and divide using whole numbers, common fractions and decimals.  Ability to compute rate, ratio and percentages and to draw and interpret basic charts and graphs.
• REASONING ABILITY: Ability to apply common-sense understanding to carry out instructions provided in written, oral, or diagram form. Ability to recognize issues, identify relevant information, and resolve problems involving several concrete variables in standardized situations. Requires sound judgment in selecting and applying established procedures to routine and non-routine tasks.
• CERTIFICATES, LICENSES, REGISTRATIONS: Ability to be bonded. Certified Public Finance Officer (CPFO), Certified Public Finance Administrator (CPFA), Certified Public Funds Investment Manager (CPFIM), or other similar certificates, licenses, or registrations are preferred, but not required.

• COMPUTER SKILLS: Proficiency using standard office software for communication, documentation, spreadsheets, and data management (e.g., Microsoft Office or similar platforms). Ability to learn and effectively use specialized municipal software for utility billing, accounting, and financial recordkeeping. Requires accurate data entry skills and the ability to navigate multiple systems to retrieve, enter, and verify information.

OTHER REQUIRED KNOWLEDGE, SKILLS and ABILITIES: Knowledge of public budgeting and budget administration. Understanding of cash management procedures and principles of public-sector bookkeeping, accounting, recordkeeping, and records management. Ability to provide and maintain excellent customer service in person, by phone, and through written communication.

SUPERVISORY RESPONSIBILITIES:  Exercises direct supervision over the Finance Clerks.
SUPERVISION RECEIVED:   Works under the general supervision of the Administrative Services Director.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position.  Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

• While performing the duties of this job, the employee is regularly required to communicate verbally and to hear.  The employee is frequently required to sit; use hands to finger; handle or feel objects, tools or controls; and reach with hands and arms.  The employee is occasionally required to stand; walk; climb or balance; and stoop, kneel, or crouch.
• The employee must occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

• Work is performed in a standard office setting with a generally quiet noise level.  The position typically experiences low to moderate stress, with occasional periods of higher stress when meeting deadlines or responding to time-sensitive issues.  Work involves frequent interaction with the public, coworkers, and other departments. The position may occasionally require work outside of regular business hours to support meetings, deadlines, or operational needs.