Proposal Coordinator

Job Description:

Overview: 

This position supports the development of complex, multi-disciplinary proposals and statements of qualifications (SOQs). The Proposal Coordinator II collaborates closely with technical staff, marketing team members, and subconsultants to manage content, schedules, and deliverables for high-quality, compliant submissions. This role requires excellent organization, and time management skills, along with the ability to coordinate fast-paced proposal efforts independently.

Responsibilities: 

• Facilitate the proposal process

• Coordinate the preparation, development, and layout of SOQs and proposal documents from kickoff through final delivery, ensuring compliance with submission requirements

• Format documents and ensure brand compliance and proposal consistency

• Ensure proposals meet compliance requirements and align with evaluation criteria

• Manage content development with input from marketing, technical staff, and leadership

• Manage proposal schedules, maintain pursuit checklists, and ensure timely submission of all components

• Facilitate proposal kickoff and milestone meetings to maintain progress and accountability

• Support QA/QC processes to ensure high-quality, error-free deliverables

•   Maintain and update proposal databases, libraries, boilerplate material, and template

•  Conduct research and gather information from internal teams to support proposal content

• Track and manage multiple deadlines simultaneously, prioritizing tasks based on project needs

• Contribute to identifying proposal process improvements and content updates

Qualifications: 

• Bachelor’s degree in English, Communications, Marketing, or related field preferred

• 4+ years of experience in a proposal coordination role, preferably in the AEC (Architecture, Engineering, and Construction) industry  Proficiency in Adobe InDesign, Microsoft Word, PowerPoint, and Acrobat

• Strong writing, editing, and proofreading skills

• Excellent organizational skills and the ability to manage multiple concurrent deadlines

• Effective communicator with the ability to collaborate with technical and non-technical staff

• Dependable and flexible with a proactive, team-oriented approach

• Availability to work Monday – Friday, 8am – 5pm, with overtime as needed

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EEO Statement:

All qualified applicants for Pape-Dawson Engineers will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.