Community & Reception Coordinator

Budapest • Part-time, 6 hours per day • English and Hungarian both required

Core hours either from 8:30 until 13:00 or from 13:00 until the last children have been collected, usually by 17:30 • Remaining hours flexible and often from home.

Join the REAL School community with the mission to inspire and empower the next generation to dream and build a beautiful world.

www.realschool.hu

Role overview

You will keep the School's daily rhythm together. From the reception desk, you are the first face families, students, and visitors meet, and you are also the connection point between our English-language school systems, our Hungarian-speaking partners, and the families in our community.

Around this steady base, you will bring energy to our community life: after-school activities, events, excursions and open houses. You will also coordinate the administration around our students' health screenings and vaccinations, working alongside our school nurse.

This is a role for someone who enjoys being at the centre of things, who likes people and likes order in equal measure, and who is comfortable switching between a conversation with a parent and a spreadsheet that needs to be accurate.

1. Reception and daily operations

• Be the first point of contact for parents, students and visitors, creating a welcoming and professional atmosphere

• Oversee daily school attendance and support afternoon pick-up

• Manage visitor registration, couriers, post and general school logistics

• Report and follow up on maintenance and cleaning needs in the building

• Keep school processes clear and up to date using Google Workspace tools

• Handle occasional card payments

2. Community engagement

• Coordinate the schedules for after-school activities and private classes with accuracy and efficiency

• Develop and maintain the portfolio of after-school activities and private classes with your colleague

• Work with the team on in-house and outdoor events, excursions and open houses

• Help create community events that bring families and team together

• Be a helpful source of local information for international families and educators

• Lead your own projects, based on your skills and interests

Much of your community coordination happens alongside your reception time, between conversations at the desk. It is an interruption-rich environment, and that is worth knowing in advance.

3. Student health coordination (about 10% of your time)

Our school nurse (védőnő) and the school doctor carry out all health assessments. Your role is to make their work possible by handling everything around mainly during the screening and vaccination periods.

• Coordinate the timing of health screenings and vaccinations with the nurse and the class teachers

• Prepare and send information and consent forms to parents, track what comes back, and follow up on what does not

• Prepare accurate class lists and student records for the nurse ahead of each visit

• Maintain health records in the school database to a high standard of accuracy and confidentiality

Please note: this role carries no clinical or medical responsibilities of any kind.

4. Backup and continuity

You will cover for colleagues in case they are away or something urgent comes up, in these areas:

• Health & Safety processes, including record-keeping

• Acting as Deputy Fire Marshall

• Student administration

• Procurement of learning resources and supplies, with attention to sustainability and ethical sourcing

What will help you thrive in this role

Essential

• Fluency in both English and Hungarian. Our teachers, students and families work in English, and so do our school systems. Many of our local partners work in Hungarian. You will move between the two every day, and communication with parents stays with you.

• Alignment with our culture and mission, including support for our commitments to sustainability and social impact

• Confidence with digital tools, particularly Google Workspace (Sheets, Docs, Forms, Calendar), and genuine comfort working with data and AI.

• Strong organisational skills, and the discipline to keep accurate records in an environment full of interruptions

• Discretion. You will handle sensitive personal information, including health data. We provide training and clear protocols, and we expect care.

• An approachable, empathetic personality: someone who builds warm relationships easily

• 2+ years of experience in front-of-house, hospitality, office management, customer service, event coordination or school administration

• A self-starter attitude: resourceful, adaptable, proactive, with the persistence to see things through

• Supporting our plant-based school meals ambitions - please note that you are not expected to be vegan

Pluses

• Experience working with children, young people or families, ideally in culturally diverse communities

• A Bachelor's degree or higher in communications, economics, tourism, education or administration (equivalent experience is equally valued)

• Experience with environmental or social-entrepreneurial causes

Why you'll love working with us

• Predictable hours: your core time at the desk runs either from 8:30 until 13:00 or from 13:00 until the last children have been collected, usually by 17:30. You can do the rest of your day from home or from our very own Planteen, unless a meeting brings you in

• Flexibility to work mainly from home during school breaks, unless we do one of our usual building rebuilds

• The chance to be part of a purpose-driven community, where sustainability, social issues, and positive impact shape daily life

• A diverse, international, energetic, collaborative and compassionate team that values care, kindness, creativity and excellence

• Opportunities to grow, including learning from inspiring professionals

• Delicious plant-based lunches, freshly prepared

Safeguarding and inclusion

REAL School Budapest is committed to safeguarding and promoting the welfare of children. Applicants must be willing to undergo child protection screening, including references from previous employers. An International Child Protection Certificate or equivalent will be required for all countries lived in prior to taking up the role.

We champion a culture of Belonging, Justice, Equity, Diversity, Inclusion (BJEDI). REAL School Budapest is an equal opportunity employer and welcomes applications from all qualified candidates regardless of race, gender, nationality, religion, disability, or sexual orientation.

How to apply

Applications are reviewed on a rolling basis, and the role can start as soon as possible.

If you recognise yourself in the above, we would love to hear from you. Please submit your CV and a cover letter by clicking the Apply for this job button on the right. Do not send your application by email.

Questions before applying? Write to us at [email protected].