Manager - Facilities

WE TAKE YOU ABOVE BEYOND

Take your passion to the next level and work alongside other masters of their craft to build a fulfilling and rewarding career at Marina Bay Sands.

Job Responsibilities
 

Pre-Construction:

During this phase the selected Manager to perform, prepare and maintain the following at a minimum as directed by the Company:

• Quantity surveying

• Concept, Schematic Design, Design Development and Construction Document estimates

• Cost plan which reflects the needs raised by the Company and any changes proposed by the Company during the design stage

• Project Programme which reflects the needs raised by the Company and any changes proposed by the Company to the Project Programme

• RFP preparation

• Constructability reviews/value engineering

• RFQ review / negotiation

• Cost reporting against budgets

• Coordinate design meetings; prepare agendas, conduct meetings, issue meeting minutes, etc.

• Coordinate inter-department coordination meetings (Facilities, Operations, etc.) prepare agendas, conduct meetings, issue meeting minutes, etc.

• Evaluate local market conditions with respect to labour, material and equipment

• Cost control report

• Contract administration

• BQ for tendering

• Project delivery methods

• Constructability reviews /value engineering

• Building Permit submission and tracking

• Regulatory Agency tracking

• Coordinate design meetings; prepare agendas, conduct meetings, issue meeting minutes, etc.

Bidding

During this phase the selected PM to perform, prepare and maintain the following at a minimum as directed by the Company:

• Prepare / Review qualification of bidders and bid lists

• Maintain contractor interest and prepare contract strategies

• (Coordinate pre-bid meetings; prepare agendas, conduct meeting, issue meeting minutes, etc.

• Prepare / Review Pre-Bid RFQ’s

• Coordinate, prepare and distribute bidding addenda and construction documents (including pre-bid RFI’s and meeting minutes)

• Distribute and track addendums

• Conduct bid Opening, spreading bid numbers, analysing of bids

• Coordinate post-bid meetings; prepare agendas, conduct meetings, issue meeting minutes, etc.

• Prepare bid award recommendations

• Compare bids against estimates

• Prepare / Review vendor set up log for the purpose of fulfilling the requirements of the accounting department

• Prepare / Review vendor background check log for the purpose of fulfilling the requirements of the Investigations department

• Prepare and maintain Contract tracking logs

• Coordinate substitution requests

• Prepare contract award recommendations

• Prepare / Review cost control report

• Assist with preparing contracts

• Conduct value engineering review if necessary

• Conduct tender review and analysis

Construction Administration:

During this phase the selected PM to perform, prepare and maintain the following at a minimum as directed by the Company:

• Contract documentation

• Cost tracking

• Variation registers

• Preparing payment certificate and payment response

• Anticipated cost reports

• Change order review/ negotiation/ recommendation/ execution

• Document control and distribution including file maintenance

• General contractor schedule tracking and review

• Company procurement schedule

• Maintain field diaries and complete daily/ weekly reports

• Contract Claims Report

• Quality Assurance/ Contract Compliance

• Track and coordinate Company furnished items

• Prepare monthly status reports

• Inspection and regulatory agency tracking

• Cost control reports

• Coordinate testing requirements and scheduling of material testing

• Verify contractor as-builds are current prior to review of pay applications

• Coordinate and attend any Contractor kick-off meetings; prepare agendas; conduct meetings, issue meeting minutes, etc.

• Review Contractor safety plan and Risk Assessments

• Document existing conditions prior to construction

• Punch list/ Defects Management

• Pre-construction and partnering meetings; prepare agendas; conduct meetings, issue meeting minutes, etc.

• Procurement coordination meetings; prepare agendas; conduct meetings, issue meeting minutes, etc.

• Coordinate Company/ Contractor Meetings; prepare agendas, conduct meetings, issue meeting minutes, etc.

• Request Contractor material estimates and coordinate those estimates with Procurement

Project Closeout:
During this phase the selected PM to manage the closeout process as required by the relevant contract documents. The closeout process may include (but not limited to) the following tasks:

• Preparation of final accounts

• Ensuring as-built documents are complete

• Ensuring that items on the punch list are completed before Project Closeout.

• Ensuring that building permits are obtained and Certificate of Occupancy is received before Project Closeout.

• Ensuring that all relevant regulatory agencies have approved the construction

• Ensuring that Company training has taken place

• Ensuring that O&M manuals are complete and turned over to the appropriate departments

• Ensuring that all testing and commissioning are complete

• Ensuring that all required tools, keys, attic stock, spare parts, etc. have been documented and turned over to the appropriate department

• Ensuring that statutory approvals are obtained for items such as elevators, escalators, chillers, boilers, etc.

• Ensuring that the Certificate of Substantial Completion is issued and documented

• Ensuring that all warranty forms have been submitted.

• Generating a post mortem report for executive management.

Vendor Management:

• Conduct Vendor Induction Training on an ad-hoc basis whenever new vendor on board.

• Arrange the annual Vendor Induction Training for all vendors involved with Facilities.

Document Controller / Aconex:

• Aconex organization admin – manage the user account list for entire MBS; new requests, expired accounts and past employees.

• Perform bi-annual Aconex housekeeping.

• Manage queries from non-MBS persons i.e. vendors, regarding their accounts and document submissions.

• Check if the document and drawing submissions from vendors for completed projects are done based on MBS standards.

Job Requirements

Education & Certification

• Diploma or Degree in Project Management, Engineering, Construction, Architectural, Hospitality or related field is preferred

Experience

• At least 5 years’ experience in similar capabilities

Other Prerequisites

• Strong proficient in Microsoft Excel and PowerPoint.

• Knowledge of accounting/financials applications/Web applications

• Have a good command of English

• Strong communication, interpersonal and supervisory skills.

• Be able to work under pressure

• Get along with fellow Team Members and work as a team

• Be willing to work any day of the week and any shift

• Meet the attendance guidelines of the job and adhere to departmental and company policies

• Have a well groomed, professional appearance

Marina Bay Sands is committed to building a diverse, equitable and inclusive workforce, providing equal opportunities as we grow our talent base to match our growth ambitions in Singapore. Our employees are committed to adhere to and abide by all rules, regulations, policies and procedures, including the rules of conduct and business ethics of the Company.