Deputy County Clerk I

Performs entry-level clerical work for the County Clerk’s Office.  Under close supervision personnel are trained to process applicable forms and documents and learn the necessary and appropriate terminology and procedures in support of any of the assigned operational functions of the office (Recording, Deeds, Vitals, Courts, and Accounting).  Performs a wide variety of moderately difficult clerical tasks utilizing a limited number of alternatives in solving routine problems in an entry-level capacity.  As tasks are learned, the clerk is expected to perform at the top level of their position, eventually rotating through and demonstrating proficiency in a variety of assignments within an assigned department.  

Receives and examines documents for accuracy, completeness and conformity to requirements; returns unacceptable documents; affixes seals and stamps to endorse, certify and file documents.

Receives, reviews, processes, certifies and prepares required documents and records.

Performs a variety of office support work; prepares letters, correspondence, forms and other documents; maintains copies of documents; operates computers, maintains and updates files and databases; generates computer reports; performs word processing; operates office equipment; maintains and retrieves archived records.

Assists the public in person, by email, by fax or by telephone. 

Performs other duties as assigned.

Graduation from high school.  

General office experience or an equivalent combination of experience and training which provides the required knowledge, skills and abilities preferred.  

Bilingual (Spanish and English) with the ability to converse fluently in both languages.

Certificates, Licenses, and Registration:

Must be bondable. 

Must have a current valid Texas motor vehicle operator’s license. 

Must be able to be insured by the County’s insurance carrier. 

Establishment and maintenance of filing and information retrieval systems.

Personal computers and standard software applications related to clerk support work. 

English grammar, punctuation and spelling; communicate effectively using the English language, both orally and in writing. 

Mathematics sufficient to take and receipt cash money, accurately calculate and give change, balance a cash drawer and perform calculations using addition, subtraction, multiplication and division. 

Accurately set up, monitor and maintain all records of the clerk’s office. 

Work independently and follow instructions. 

Establish and maintain cooperative working relationships with others, individually and in a team environment.

Learn clerk policies, procedures, documents and terminology affecting assigned functions. 

Ability and willingness to accept varied work assignments. 

Employee may be assigned other duties in addition to those listed; duties may change according to the changing needs of the county and/or this office. 

Maintain confidential information. 

As an essential function of this position, the employee must be able to handle high levels of stress satisfactorily and be congenial with other employees, court professionals and the public.

Employee shall not engage in any activity that unreasonably interferes with the performance of any other employee, such as sexual harassment, unlawful discrimination or any other behavior that unduly demeans or intimidates another employee.