Program Manager I/Clinical Placement Coordinator

Department:

Prelicensure

Location:

Health Sciences Center

Time Type:

Full time

Worker Type:

Regular

Job Req ID:

R109007

Minimum Requirements:

Bachelor's degree in a related field and four (4) years of relevant experience or an equivalent combination of education and experience. Grade 7 (Salaried)

Position Description:

The University of Louisville School of Nursing is seeking to hire a Program Manager I. The Program Manager I/Clinical Placement Coordinator serves as the primary liaison between the nursing program and clinical agencies to ensure seamless coordination of undergraduate clinical learning experiences. This role is responsible for securing, organizing, and managing clinical placements for undergraduate nursing students in both group and precepted practicum settings. The coordinator plays a critical role in maintaining partnerships with healthcare facilities while ensuring students receive quality clinical education experiences that meet program requirements.  Target salary is approximately $65,000 and may vary based on experience, internal equity, etc.

Essential Duties and Responsibilities

• Coordinate clinical placements for all pre-licensure nursing students in group and precepted practicum experiences, working collaboratively with faculty to ensure appropriate site selection and student-preceptor matching.

• Manage clinical placement database and reporting systems, maintaining accurate records of student placements, preceptor assignments, and clinical activities, including site utilization metrics, student hours, and outcome data, ensuring accuracy and accessibility for program evaluation, accreditation reporting, and continuous quality improvement, while generating reports as needed for faculty and administration.

• Oversee administrative functions related to clinical placements, including preparation, distribution of documents, and correspondence.

• Maintain partnerships with clinical agencies through facilitation of communication between the ULSON and clinical sites to ensure clear expectations, proper scheduling, and resolution of any placement-related issues or concerns.

• Provide support for clinical contract tracking, including monitoring contract status, expiration dates, and renewal timelines in coordination with the SON Contract Specialist, to ensure all affiliation agreements remain current and compliant.

• Maintain clinical placement rotations in third-party placement software, ensuring accurate and up-to-date scheduling data, site assignments, and student records within the designated platform in accordance with clinical partner requirements.

• Serve as the primary liaison to all external stakeholders related to undergraduate clinical placements, including healthcare agencies, clinical site coordinators, and community partners, fostering collaborative relationships that support the quality and continuity of student learning experiences.

• Screen all prospective preceptors for eligibility in accordance with ULSON and CCNE accreditation standards, and maintain current and complete preceptor credential files, including licensure verification, professional certifications, and required training documentation.

• Coordinate with the part-time Clinical Coordinator to facilitate the onboarding of all clinical faculty, including adjunct and preceptor faculty, ensuring completion of required orientation, credentialing, compliance documentation, and clinical site-specific requirements prior to placement.

• Visits to clinical sites (mileage reimbursement provided).

• Other duties as assigned.

Preferred Qualifications

RN license

Project management skills

Compensation will be commensurate to candidate experience.

Equal Employment Opportunity

The University of Louisville is an Equal Employment Opportunity employer. The University strives to provide equal employment opportunity on the basis of merit and without unlawful discrimination on the basis of race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity or expression, veteran status, marital status, or pregnancy. In accordance with the Rehabilitation Act of 1973 and the Vietnam Era Veteran Readjustment Act of 1974, the University prohibits job discrimination of individuals with disabilities, Vietnam era veterans, qualified special disabled veterans, recently separated veterans, and other protected veterans. The University acknowledges its obligations to ensure affirmative steps are taken to ensure equal employment opportunities for all employees and applicants for employment. It is the policy of the University that no employee or applicant for employment be subject to unlawful discrimination in terms of recruitment, hiring, promotion, contract, contract renewal, tenure, compensation, benefits, and/or working conditions. No employee or applicant for employment is required to endorse or condemn a specific ideology, political viewpoint, or social viewpoint to be eligible for hiring, contract renewal, tenure, or promotion.

Consistent with applicable law, demographic information is collected for aggregate reporting requirements. Demographic information provided through this application is not available to hiring managers/committees and is not considered in hiring or employment decisions.

Assistance and Accommodations

Computers are available for application submission at the Human Resources Department located at 2315 South First Street Walk, Room 02C - Louisville, Kentucky 40292.

If you require assistance or accommodation with our online application process, please contact us by email at [email protected] or by phone 502-852-6258.