Accounts Payable Supervisor

About Four Seasons:

Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.         

At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.

About the location:

About the role

Accounts Payable Supervisor

What you will do

• Maintain a system of purchase orders, receipts, invoices and cheque requests in order to promptly and adequately support, document and process for payment all hotel payables.
• Maintain alphabetical files by vendor containing complete invoices and backup attached to the cheques for efficient access after payment. All filing is to be kept current.
• Ensure all payments are made correctly and with the correct authorization (approved PO), evidence of receipt, invoice or delivery slip and Accounts Payable stamp.
• Complete wire authorization forms for wire transfer and ensure it is signed by two authorized signatories (from Groups A & B) and ensure all applicable backup supports the transfer.
• Ensure all standing orders for electronic disbursements are approved in accordance with the normal payment procedures and signed by the cheque signatories.
• A list of all standing orders for electronic disbursements should be maintained with details of date of payment, payee, amount and description of payment and at the beginning of each month in advance of the standing payment, this list should be routed to the cheque signatories for approval and a copy attached to bank reconciliations.
• Verify and process Expense Reports and Petty Cash reimbursements ensuring compliance with key controls.
• Forward all stop payment and void cheques to the Staff Accountant for journalizing. Reconcile vendor statements as they are received, with reconciling items, including any correspondence from the vendor clearly indicated and resolve all discrepancies directly with the vendor.
• Run the required reports at month end to close the Accounts Payable cycle.
• Assist in the preparation of all Accounts Payable documentation for microfilming on an annual basis if needed.
• Maintain, and constantly update, an approved vendor listing file.
• Verify that all invoices are supported by duly approved purchase orders when required, signed receiving documentation and/or the approval of authorized management personnel.
• Verify prices, quantities and extensions against purchase order as required, and initial the invoice when verified. Bring any discrepancies to the attention of the Direct Manager.
• Understand tax laws as it relates to sales tax, use tax, goods and services tax and year end processing ensuring compliance, submission and payment deadlines are met and ensure that all deductions and exemptions are properly documented.
• Be responsible for the payment review, document recheck and payment operation of the NON-PO (Non-Purchase Order) process to ensure compliant and efficient payment execution.
• Handle the withholding, declaration and tax document filing of income tax related to overseas payments, ensuring tax compliance of cross-border fund disbursement.
• Take charge of the final payment settlement of POB account, follow up the full process of owners' online payment, and complete fund reconciliation and closed-loop management.
• Audit daily corporate expenses including Didi rides, courier services, room inspections and maintenance, verify compliance with expense standards, and handle anomalies as well as maintain and update the account ledgers.
• Coordinate with JD for urgent procurement business, follow up the entire process of order placement, acceptance, invoice collection, accounting treatment and payment.
• Carry out monthly reconciliation (Recon) of designated accounts, prepare reconciliation statements, and follow up the verification, rectification and closed-loop settlement of variances.
• Manage relevant contracts, establish contract ledgers, issue timely reminders for key nodes such as payment and maturity, conduct document binding and filing, and strictly abide by the financial archive management regulations.
• Provide on-the-job training for junior accounts payable staff, supervise the quality of daily accounting treatment, and improve the overall work efficiency of the team.

What you bring

• Being calm and patient and be of service passion.
• Good oral communication skill in Chinese & English.
• Basic English business writing skill
• Good knowledge of Word, Excel and PowerPoint
• Logic, eye for details, approachable and willing to help

• University degree or equivalence

• One years’ experience or internship in related position is preferred.

  
What we offer: 
•    Competitive Salary, wages, and a comprehensive benefits package
•    Excellent Training and Development opportunities
•   Employee Discount for stays at any Four Seasons worldwide
•    Complimentary Dry Cleaning for Employee Uniforms
•    Complimentary Employee Meals

Schedule & Hours:

•   40h per week