Financial Technician III

Under general supervision, performs professional and technical tasks to collect cash and credit card sales from all departments, prepares cash for deposit, enters sales into accounting software via journal entry, and enters sales into daily reconciliation spreadsheet.

Processes all credit card sales from all city departments; records credit card sales into Tyler via journal entries and enters data into the Daily Reconciliation Spreadsheet. Daily reconciles all city departments credit card processing software reports to bank statements. Ensures all credit card deposits are recorded to proper general ledger accounts; understands how multiple MIDS post to the bank to ensure proper reconciliation of credit card sales from multiple departments. Records ACH payments and other bank deposits/withdrawals for all city departments and into Citizenserve and Tyler via journal entries.  Reconciles ACH payments daily toe-file tax reports from the State of Alabama; ensures all deposits are recorded to proper general ledger accounts; reconciles miscellaneous cash receipts daily; adds ACH tax payments to Bulk Posting Sheet. Reconciles ACH payments with supporting documentation received from accounting. Processes business license and tax payments daily; records cash, checks, and credit card payments to taxpayer accounts. Runs daily deposit reports for reconciliation with deposits; processes online deposits for all licensing and tax payments. Records data into Tyler via journal entries. Daily reconciles business license and tax payments to Bill Matrix reports.   Generates ADOR Daily Deposit Reports and ensures it matches payment report from ADOR.  Generates new and renewal business license certificates. Acts as City Hall’s petty cash custodian. Posts monthly credit card fees. Assist taxpayers with setup and questions on My Alabama Tax accounts. Assist with taxpayer questions pertaining to licensing and taxes. Ability to back-up Revenue Coordinator.  Notarize documents, go to the post office, if needed, and answer phones. Performs other related duties as assigned. MATERIAL AND EQUIPMENT USED: General office equipment. Computer. 10-key.

Education and Experience:

Bachelor’s degree in accounting or related field preferred; and/or Two to three years of related experience; or

Any combination of education, training and experience which provides the required knowledge, skill, and abilities to perform the essential functions of the job.

LICENSES AND CERTIFICATIONS:

Alabama Local Tax Institute of Standards and Training-Desired. Alabama Municipal Revenue Officer Certification-Desired.

KNOWLEDGE, SKILLS, AND ABILITIES:
 Knowledge of:

Principles and practices of accounting. Principles and practices of municipal taxes.

Record keeping, report preparation, filing methods and records management techniques. Standard business arithmetic, including percentages and decimals.

General office procedures, policies and practices, as well as basic knowledge of computers and other general office equipment.

Al computer applications and hardware related to performance of the essential functions of the job. City policies and procedures.

Municipal codes, policies and regulations governing license and permit programs.

Research techniques for business activities to assure compliance with license and taxi requirements.

Skill In:

Implementing knowledge of record keeping and accounting practices, including journal entries. Using tact, discretion, initiative and independent judgment within established guidelines.

Researching, compiling and summarizing a variety of informational and statistical data and materials. Communicating clearly and effectively, both orally and in writing.

Organizing work, setting priorities, meeting critical deadlines and following up on assignments with a minimum of direction. Interpreting and applying licensing rules and regulations and City policies and procedures.

Establish and maintain effective working relationships with co-workers and the public.

Communicating orally and in writing with internal staff, citizens and other departmental staff to give and receive information in a courteous manner.

Mental and Physical Abilities (Ability to):

Demonstrates the ability to successfully complete complex tasks by applying critical thinking, attention to detail, sound judgment, and problem-solving skills. Follows established procedures, communicates effectively, remains organized, and produces accurate, high-quality work while adapting to changing priorities.

Add, subtract, multiply and divide whole numbers, common fractions, decimals, enter journal entries and understand debits and credits.

Write routine reports and correspondence.

Define problems, collect data, establish facts and draw valid conclusions.

While performing the essential functions of this job the employee is regularly required to sit, stand, walk, use hands to finger, handle or feel keyboard, reach with hands and arms, and speak and hear; and occasionally lift, carry, push or pull objects weighing up to 10 pounds.

Working Conditions:

Work is performed in a normal office environment with little exposure to outdoor temperatures or dirt and dust. Working conditions are typically moderately quiet.