Scheduled Hours

37.5

Position Summary

The Assistant Director, Eliot Society Programs provides communications, benefits, project management, and operational support for the Eliot Society. This position coordinates member communications, benefits processes, materials and collateral, volunteer support, and recurring project timelines to help deliver a high-quality experience for Eliot Society members, volunteers, and campus partners.

Job Description

• Coordinate Eliot Society member communications and digital engagement.
  Manage member newsletter coordination, Marketing Cloud production, benefits communications, website updates, and other Eliot Society communications as needed.

• Manage Eliot Society member benefits processes.
  Oversee benefits reporting, renewal processes, deadlines, accuracy, issue resolution, and coordination with internal campus partners related to parking, Whittemore House, Sumers Recreation Center, and other member benefits.

• Coordinate Eliot Society materials, collateral, and fulfillment.
  Manage welcome packet coordination, acknowledgment materials, printed and digital collateral, inventory tracking, ordering, fulfillment, and vendor coordination.

• Coordinate Eliot Society stewardship and fundraising support projects.
  Support Giving Day coordination, post-event follow-up, tax letter processes, and other projects that help strengthen Eliot Society member engagement, renewal, and donor stewardship.

• Manage recurring Eliot Society operational processes and project timelines.
  Maintain the annual project calendar and key workback timelines for renewals, benefits, communications, stewardship, meetings, Giving Day, tax letters, welcome packets, and other recurring program cycles.

• Perform other duties as assigned by the Senior Director, Eliot Society Programs and Executive Director, Eliot Society Programs.
  

Working Conditions:
Job Location/Working Conditions

• Normal Office Environment
• Travel as required across campuses for various events
• Occasional overtime, including evenings and/or weekends

Physical Effort

• Typically Sitting at a desk or table

Equipment

• Office Equipment
  

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

Bachelor's degree

Certifications/Professional Licenses:

No specific certification/professional license is required for this position.

Work Experience:

Relevant Experience (2 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

Preferred Qualifications:

• Ability to foster positive relationships with diverse constituencies, including donors, volunteers, colleagues, vendors, and campus partners.

This position is located in St. Louis, MO and the targeted hiring range for this position is $49,700 - $58,000. 

Preferred Qualifications

Education:

No additional education unless stated elsewhere in the job posting.

Certifications/Professional Licenses:

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:

No additional work experience unless stated elsewhere in the job posting.

Skills:

Administrative Support, Communication, Customer Relationship Management (CRM) System, Detail-Oriented, Donor Reporting, Event Planning, FileMaker Pro, High Accuracy, Interpersonal Interactions, Interpersonal Relationships, Learning Quickly, Learning Technology, Microsoft Office, Organizing, Project Management, Prospect Research, Salesforce Marketing Cloud, Software Program, Workload Prioritization

Grade

G10

Salary Range

$49,700.00 - $82,100.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [email protected] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.